JOB POSTING IS EXPIRED
Enrollment Specialist

Job Overview

Enrollment Specialist

POSITION LOCATION: District Office / Forum

JOB GOAL: To serve as the first, welcoming contact for new families to the Dubuque Community School District and to be the lead resource for district staff and current district families for items related to enrollment and registration.

POSITION QUALIFICATIONS

· Excellent verbal and written communication skills

· Commitment to serving a full, diverse range of individuals and families to support their specific needs and goals

· A positive attitude and commitment to working collaboratively with staff and departments across the district

· Strong understanding of enrollment management principles, including student recruitment and registration

· Experience developing and/or managing institution-wide processes or procedures

· Experience managing student records in, as well as pulling and utilizing data from, an enrollment-based student information system (SIS), with a clear understanding of the importance of confidentiality

· Demonstrated initiative, self-motivation, creativity, independence, dependability, a strong sense of responsibility and respect for producing quality work and meeting deadlines

· Able to problem solve and multi-task with a clear sense of prioritization

· Strong attention to detail and accuracy of work

· Comfort using standard office technology applications (word processing, database, spreadsheets), with willingness to learn new operations or technology as the need arises

· Flexibility in work requirements and willingness to adjust hours as needed

POSITION RESPONSIBILITIES

· Coordinate enrollment of all new students to the district while ensuring that all necessary documents and registration materials are received

· Coordinate and schedule Kindergarten and Preschool enrollment and registration in collaboration with Early Childhood staff

· Coordinate and schedule annual Online Registration for new and returning students, including tracking, approving, and necessary follow-up

· Collaborate with the communication team and Dubuque Online School staff to promote Dubuque Online School enrollment and manage enrollment data

· Lead efforts to enhance the district's annual Online Registration process and related systems

· Assist the Superintendent's Office in processing in-district transfers and out-of-district open enrollments for all students

· Serve as the main enrollment contact and resource for schools while also supporting and following-up on inquiries by prospective new families (scheduling tours, providing informational materials, etc.)

· Manage the process and verification for maintaining all legally required student information

· Collaborate with district departments and building personnel to maintain accurate student information and develop data-collection methods in alignment with state requirements or district policy

· Send records requests for new students and complete necessary follow-up to ensure records are received and filed

· Assist with collection, data entry, analyzing and reporting of student data

· Work with the communication team to update enrollment and registration materials, including keeping the registration website and electronic forms current and user-friendly

· Work with the communication team and schools to send enrollment- and registration-related communication to current and prospective families

· Stay up to date on best practices in student enrollment, recruitment and registration

· Perform other duties as assigned

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met in an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hand to finger, handle or feel. The employee is frequently required to stand and walk. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.

EMPLOYMENT TERMS: Twelve-month contract, 260 days. Salary: $25.30/hour (approximately $52,624 annually). A very attractive benefit package is included.

APPLICATION: Apply online (www.dbqschools.org/careers). Any questions regarding the application process may be directed to Human Resources, 2300 Chaney Road, Dubuque, Iowa, (563) 552-302