JOB POSTING IS EXPIRED
Administrative Assistant – Full-time

Job Overview

SUMMARY
The Administrative Assistant will provide administrative functions in accordance with the department and
organizational policies and procedures. Responsibilities may include scheduling classes and/or activities;
compiling, tracking, maintaining, and reviewing student, academic, and other data and reports; responding to
standard information requests regarding academics or general operations; creating and maintaining databases
of student records; processing student enrollment paperwork; and making standard purchases of office and/or
instructional materials.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE
• Responds to information and work requests regarding statutes, enrollment requirements, academic
programs, reports, contracts, and other matters;
• Creates and plans schedules; duties may include creating and planning program and instructor
schedules; coordinating room usage; scheduling and administering student and instructor evaluations;
and scheduling rotational assignments and background checks
• Schedules and coordinates department projects, official meetings, background checks, and/or events;
• Prepares, maintains, and/or updates documents, handbooks, spreadsheets, and databases to ensure
data accuracy and effective communication across the College;
• Monitors budgets, accounts, billings, or expenditures; duties may include, but are not limited to,
determining actual training costs, determining the accounts needed to be charged, initiating payroll
authorizations, monitoring project billing accounts and grant budgets
• Prepares and processes program, academic, hiring, and/or other forms; duties could include organizing
paperwork for training and marketing purposes, preparing IT request forms, preparing and monitoring
financial assistance logs, entering records with the Bureau of Apprenticeship Standards completing
paperwork for on-site reviews and program accreditation visits;
• Makes purchases and prepares requisitions for equipment and supplies; prepares reports;
• Performs other related duties as assigned

TRAINING, EXPERIENCE AND SKILLS
• Associate Degree in administrative assistant, office management or a related field plus a minimum of two
years of related work experience.
• Proficient in using e-mail, Internet, Microsoft programs and other software
• Ability to handle sensitive, confidential, and complex office situations is necessary for the effective
performance of duties and responsibilities.
• Exceptional ability to handle a multitude of tasks simultaneously and to meet deadlines.
• Ability to deal tactfully and courteously with the college staff and general public and to maintain effective
working relationships.
• Utilizing communication and interpersonal skills in all interactions
• Strong problem-solving skills.
• Customer-focused with an ability to exercise good judgment, make decisions within the scope of
authority, and discreetly handle difficult situations and confidential matters.
2 Administrative Assistant, Full-time

KNOWLEDGE
• Budgetary principles;
• Customer service;
• Recordkeeping principles;
• Principles and practices of planning event;
• Problem-solving;
• Time management .

APPLICATIONS
Internal and External applicants complete and submit the online employment application at www.swtc.edu/jobs
For questions regarding the application process please email Human Resources at humanresources@swtc.edu
or 608.822.2314.