Job Overview

Dubuque Stamping and Manufacturing is seeking an Accounting & Administrative Assistant to join their team. The Accounting & Administrative Assistant will handle various financial and administrative tasks, including managing purchase orders, accounts payable, payroll processing, and general office functions. This role requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities:

• Manage and track purchase orders and invoices, prepare and process payable checks, and resolve related issues.
• Handle vendor inquiries and internal questions regarding orders and invoices.
• Process and file accounts payable documents and monitor office supply inventory.
• Process weekly payroll, including calculations, reports, and record maintenance.
• Address payroll-related questions from employees and supervisors.
• Answer phones, manage daily mail, and handle office correspondence.
• Perform typing, EDI processing, and verify the accuracy of accounts receivable invoices.
• Serve as backup for the Purchasing Assistant and Purchasing Clerk.
• Perform other duties to support departmental and company objectives.

Qualifications:

• High school diploma or equivalent; additional relevant education or experience is a plus.
• Experience in accounts payable or payroll preferred.
• Proficiency in office software and accounting systems.
• Strong organizational, communication, and multitasking skills.

Job Type: Full-time

Pay: Negotiable. BOE.

Benefits:

All benefits are given on the 1st day of the month, followed by the 1st day of work.

• Paid time off
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance
• Term Life Insurance
• Company-paid Long Term Disability
• 12 Paid Holidays
• Company Contribution to 401(k) plan (currently 6%) regardless if the employee contributes

Schedule:

• Training: Monday – Thursday 6:00am-3:30pm & Fridays 6:00am-10:00am
• After Training: Monday – Friday 7:00am-3:30pm