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Human Resources Assistant

Job Overview

Overview

We are looking for a full-time Human Resources Assistant to join our team. Work hours will be daytime hours, Monday - Friday, for 80 hours per pay period.

The Human Resource Assistant supports the day-to-day operations and administration of human resource functions and duties.  The HR Assistant serves as an initial point of contact to all visitors to the Human Resources department.  Assists internal and external individuals with recruitment, learning and development, and other HR related questions and inquiries.  Works closely with staff to coordinate appointments, meetings, and communications to a variety of individuals.  The HR Assistant will maintain databases, collect information, and follow-up on outstanding needs.  Provides support on projects as needed. In addition to working in the HR department this position will also support to Employee Health department. 

Why UnityPoint Health?

• Culture – At UnityPoint Health, you matter. Come for a fulfilling career and experience a culture guided by uncompromising values and unwavering belief in doing what's right for the people we serve.
• Benefits – Our competitive Total Rewards program offers benefits options like 401K match, paid time off and education assistance that align with your needs and priorities, no matter what life stage you’re in.
• Diversity, Equity and Inclusion Commitment – We’re committed to ensuring you have a voice that is heard regardless of role, race, gender, religion, or sexual orientation.
• Development – We believe equipping you with support and development opportunities is an essential part of delivering a remarkable employment experience.
• Community Involvement – Be an essential part of our core purpose—to improve the health of the people and communities we serve.

    Hear more from our team members about why UnityPoint Health is a great place to work at https://dayinthelife.unitypoint.org.

Qualifications

Responsibilities

Human Resources Expertise

• Provides front office coverage as needed; promotes image of the department and organization when receiving visitors and telephone callers; appropriately provides assistance and/or directs customers to correct source as needed.
  • Creates badges for new employees and non-employed staff, as well as creates replacement badges as needed. Works with the Maintenance dept. to ensure proper security access is assigned.
  • Assists employees that come to HR with completing tasks on the computer, including but not limited to, changing direct deposit, completing NetLearning modules, signing up for benefits, etc.
  • Processes requests for information from employees and Human Resources Team Members to assure the delivery of quality service to employees
• Creates and updates employee files to ensure accuracy and timely filing of all information.
• Scans and creates copies of necessary information from employee files.
• Responsible for tracking and auditing new hire paperwork and pre-employment completion for compliance purposes.
• Partners with other COE service lines to understand and navigate Human Resource Information Systems (HRIS) and executes HRIS transactions with minimal errors.
• Utilizes HR systems to run reports to aid team members in efficient operations and to further department projects/initiatives.
  • Provide support for general HR reporting including but not limited to: turnover, headcount, NDNQI, union seniority and other key metrics to drive organizational effectiveness.
  • Assists the department to make appropriate employee adjustments in various computer systems.
• Develop and implement audit processes and schedules in order to maintain compliance with organization requirements/policies and regulatory agencies.
• Create and maintain documentation of reporting process and training guides for other HR staff.
• Orders and monitors supplies for the department.

Talent Acquisition/Onboarding Support

• May support New Employee Orientation (NEO) logistics, including reminder calls to new hires, NEO material assembly, scheduling lunch for the new employees and their managers, requesting/logging badge numbers, requesting logins/passwords, etc.
• Support HR Generalist in providing New Employee Orientation on first day of employment
• In conjunction with HR Generalist meet with new hires starting outside of standard NEO to get them logged in to various systems and to answer any questions they may have.

Employee Health Duties

• Will support the Employee Health department by answering phones, scheduling appointments, scanning documentation into Employee's files and prepping charts for the Employee Health nurse. 

Cultural Effectiveness

• Support HR Generalist in facilitating and planning employee engagement activities and/or events that occur throughout the year.
• May assist in the areas of employee engagement, team building, and new staff assimilation; specifically support areas around the annual employee engagement survey.
  • Supporting New Employee Orientation on first day of employment.
  • In collaboration with HR Generalist, meets with new hires starting outside of standard NEO to get them logged in to various systems and to answer any questions they may have.
  • Support the new employee rounding review process.
  • Supporting HR Generalist with the new hire connections with employees to ensure they are getting the proper support.
• Assist the exit interview process.

Relationship Management

• Builds trust and credibility with stakeholders.
• Provides outstanding customer service experience to leaders, team members, HRBPs, and other stakeholders.
• Develops a strong and positive reputation both internally and externally as a neutral and approachable HR representative.
• Refers difficult interactions to senior level HR professional.

Department: :
Work Type: Full Time Benefits