JOB POSTING IS EXPIRED
ADVERTISING SALES COORDINATOR

Supervisory Responsibilities:

• People:  None other than self.
• Data:  Ad orders, Vision Data advertising system, advertising schedules, departmental forms, rate cards, XpanceNET ad order, Affinity X, and reporting functions, Adobe, Word, Excel, Google.
• Things:  Computer, office equipment and furniture, production software, and files.

Overall Responsibilities:

• Work efficiently and effectively with the sales team, in-house staff, and advertising clients.
• Work in a team environment with the sales team, department team members and other coordinators to accomplish deadline standards, quality control, revenue growth and expense control within a cohesive and efficient department.  
• Function as a coordinator for TH Media advertising sales team by acting as a contact person between sales and the client, sales and creative services, and the client and creative services.
• Communicate regularly with the team, ad representatives and creative services and workflow coordinator to coordinate workflow, streamline efficiency, flag potential problems and otherwise assist in meeting client needs.
• Provide customer service to internal and external customers.  

Specific Responsibilities:

• Prepare work tickets, advertising copy and suggest basic designs to clients and sales team as needed by your team. Process print, online, preprint and national order-entry.
• Correctly enter all ads into the advertising system as specified by team members.
• Coordinate the flow of all ads and advertising artwork to the creative staff.
• Conduct sales and prospecting calls as needed by your sales team.
• Assist in cross training to maintain adequate service levels and team environment.
• Assure that daily deadlines are met while coordinating ad copy and/or components.
• Verify and Approve final ad proofs as needed to meet daily workflow deadlines.
• Process co-op billing as requested from the sales team, manager, or client on an as-needed basis. 
• Use customer websites and manufactured websites to compile copy and photos for ads.
• Organize and coordinate paper verification.
• Ensure all projects are completed within assigned deadlines while working with team members and others.
• Coordinate pre-production ad flow of special projects. 
• Suggest and initiate new methods and procedures to enhance efficient operation of the department to your manager.
• Maintain a "customer comes first" environment with pro-active commitment to internal and external customer service.
• Meet with clients as requested by your sales team members.
• Assist the sales team by handling phone contact to accounts on an incoming and outgoing basis.  
• Actively participate in all aspects of the Great Game of Business.
• Other job-related duties as assigned by manager.

QUALIFICATIONS

Behavior: Capable of self-direction, self-motivation and resourcefulness.  Commitment to quality customer service on the phone and in person. Works well with others, tactful, and ethical.  Time management, multi-tasking and proficient handling of details. Presents a positive representation of our products and the organization in both actions and words. Adaptable to change.  Appropriate dress for the job. Maintain a valid driver’s license. 

Skills:  Good communication skills (written, verbal and listening), keyboarding skills, ability to coordinate the content on an ad from concept through final output.  Ability and desire to work in a team environment to achieve group goals.   Demonstrated English and spelling skills. Critical thinking and being able to make quick and accurate decisions when under pressure from deadlines.

Knowledge:  Two years post high school education, technical school, or equivalent experience preferred.  Knowledge of design techniques and experience in designing newspaper and/or digital advertising and implementation.  Adobe, and considerable knowledge of the Internet and various platforms, MS Office products and Google Drive knowledge required.