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Administrative Assistant (Experienced Level Professional)

Job Overview

Administrative Assistant (Experienced Level Professional)

Michelin is hiring!

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The Opportunity

Michelin is seeking an Administrative Assistant to join our team at our Michelin facility in Peosta, Iowa. In this role, you will provide administrative support to the Plant Manager, Facility Personnel Manager, and the management team with a broad range of tasks. Responsibilities include assisting with HR functions, purchasing, travel coordination, coordinating meetings and events, and managing documents.

What You Will Do:
Handles all team members requests within the deadlines and according to priorities, redirects with the Facility Personnel Manager if necessary
ΓÇó Assists with the Personnel administration: recordings and specific tasks within the deadlines (required trainings, new hire welcome, departures, etc.)
ΓÇó Coordinates recurring meetings and events (planning and logistics) and other meetings on request from team members and respects the organizational timing and books meeting rooms, accordingly, sends invitations to participants, forwards the agenda and venue.
ΓÇó Creates and maintains reports as needed
ΓÇó Other duties and projects as assigned

Purchase Management:
ΓÇó Handles purchasing (orders and purchase orders) for the department through systems according to the needs and specific requests.
ΓÇó Handles purchase orders and forwards invoices to external service provider.
ΓÇó Applies Purchase rules and educates the team.
ΓÇó Validates invoices without purchase orders.
ΓÇó Monitors the budget of external purchases (supplies, providers ...)

Relay for Information:
ΓÇó Provides accurate departmental information through the Manager, email, and bulletin board.
ΓÇó Distributes department and company information.
• Updates the various lists (distribution lists, organizational charts…).

Welcome and Service:
ΓÇó Welcomes each visitor, redirects, and responds to needs.

What You Will Bring
ΓÇó High School diploma is required. Associate' Degree is preferred.
ΓÇó Experience handling office operations.
ΓÇó Able to maintain a high-level of confidentiality.
ΓÇó Strong interpersonal and organizational skills.
ΓÇó 5 years business experience supporting a management team as an Administrative Assistant or equivalent experience
ΓÇó Demonstrates strong organizational skills, excellent time management, and the ability to manage tight deadlines while adapting to shifting priorities.
ΓÇó Ability to prioritize tasks, lead multiple assignments, and monitor workflow optimally.
ΓÇó Strong written and verbal communication skills.
ΓÇó Excellent planning, organizational, interpersonal, and analytical skills with a keen attention to detail.
ΓÇó Proficient in Outlook, Teams, Microsoft Word, Excel, O365, and PowerPoint, with proven experience.
ΓÇó Willing to work onsite 5 days per week.

Join Us!
If youΓÇÖre looking for a dynamic work environment where you can make a difference, we invite you to apply!

This opportunity is in Peosta, IA, located just outside of Dubuque, IA. We specialize in off-road rubber track systems for the agriculture industry. Our agriculture track systems give you great versatility to work all year round in your fields, no matter the conditions. At Michelin, Peosta, each step in your career, you will be guided along your career path to help you build a personalize career plan for the long term. Our Peosta, IA site employs over 200 employees, operates on three shifts, and specializes in assembly, paint, grit blast and welding. Are you looking for an exciting career and not just a job? Come join our growing team!

#LI-HIRINGMICHELIN

Inspire Motion for Life: Apply Today!

As the leading mobility company, we work with tires, around tires and beyond tires to enable Motion for Life. Dedicated to enhancing our clientsΓÇÖ mobility and sustainability, Michelin designs and distributes the most suitable tires, services and solutions for our customersΓÇÖ needs. Michelin provides digital services, maps and guides to help enrich trips and travels and make them unique experiences. Bringing our expertise to new markets, we invest in high-technology materials, 3D printing and hydrogen, to serve a wide a variety of industriesΓÇöfrom aerospace to biotech. Headquartered in Greenville, South Carolina, Michelin North America has approximately 23,000 employees and operates 34 production facilities in the United States and Canada.

MICHELIN® tires have been ranked the #1 Tire Brand across major categories and segments by industry experts and consumers alike. For nearly three decades we’ve been recognized for our achievements in Customer Satisfaction, Performance, Durability, Technology and Innovation.

Michelin cares for the personal and professional development of its employees. We support career advancement through various options, which include: skill and career development, training, career exploration and work with cross-functional teams. We offer the possibility of a varied and fulfilling career path in an environment where unique contributions are valued.

Michelin offers 10 Business Resource Groups (BRGs) which are all-inclusive groups created and led by employees who have shared life experiences across various diversity dimensions. Each group supports business strategies and initiatives along with meeting the needs of members. The goal of each group is to help employees feel welcome and included, support employee engagement and encourage professional development. BRGs also provide cross-cultural support, career management resources and opportunities for community involvement.

Michelin provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. Consistent with these obligations, Michelin also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs. If you need accommodation for any part of the employment process because of a disability, please contact us at accommodations@michelin.com.

This position is not available for immigration sponsorship.

Get in the driver' seat and be on your way to a meaningful professional journey!