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Purchase Order Clerk

Job Overview

​For 90 years, Hirschbach Motor Lines has built a sterling reputation for delivering time and temperature sensitive freight. Today, the organization generates $1+ billion in revenue and has become the 2nd largest refrigerated carrier in North America, with company headquarters in Dubuque, Iowa. Hirschbach provides a breadth of services to our customers, and has a tenured history paired with a future of growth and opportunity. 

In April of 2023 Hirschbach became a Certified Veteran's Business Enterprise (VBE) from the National Veteran-Owned Business Association (NaVOBA) as we are 51% owned, operated, and controlled by one or more U.S. military veterans.

Job Summary
The Purchase Order Clerk is responsible for processing purchase orders, maintaining accurate purchasing records, and ensuring timely and efficient procurement of goods and services. This role supports the purchasing team by verifying order details, coordinating with vendors, and maintaining organized documentation to facilitate smooth purchasing operations.

Duties & Responsibilities.

• Create and process purchase orders in accordance with company policies and procedures. 
• Review purchase requests for accuracy, approvals, and budget compliance before processing. 
• Communicate with vendors to confirm pricing, availability, and delivery schedules. 
• Track and update purchase order statuses, ensuring timely fulfillment of orders. 
• Resolve discrepancies related to purchase orders, invoices, or deliveries by coordinating with internal departments and vendors. 
• Maintain accurate records of purchase orders, invoices, and supplier information in the procurement system. 
• Assist in reconciling supplier statements and resolving outstanding issues. 
• Support the purchasing team with administrative tasks such as data entry, reporting, and filing. 
• Ensure compliance with company procurement policies and regulatory requirements. 
• Other duties as assigned. 

Talent Requirements

• High school diploma or equivalent required: associate degree in business or a related field preferred. 
• Previous experience in purchasing, procurement, or administrative support preferred. 
• Proficiency in Microsoft Office (Excel, Word, Outlook) and purchasing software. 
• Strong attention to detail, organizational skills, and ability to manage multiple tasks. 

Pay & Benefits

• Schedule: Monday - Friday (No weekends!) 
• Bonus Opportunities: Performance-based incentives available. 
• Paid Time Off: Start with 120 hours of PTO on day one!
• Remote Flexibility: Earn 160 Work from Home Hours after 6 months. 
• Comprehensive benefits:
  • ​​​​​​​Medical, dental, and vision coverage
  • Company-paid life and disability coverage
  • Optional supplemental insurance options
• Retirement Plan (401(k) with company match
• Growth Opportunity: Be part of a company that values advancement from within. 

 
EOE. Offer of employment in contingent upon successful completion or pre-employment drug screen and background check.