JOB POSTING IS EXPIRED
Business Office Admin

Job Overview

• Manage accounts payable and accounts receivable within Sage 100
• Generate customer invoices, post cash receipts, and follow up on past-due accounts
• Enter vendor invoices, maintain payment schedules, and process check runs
• Perform general bookkeeping, including journal entries and account reconciliations
• Assist with monthly financial reporting, job costing summaries, and management reports
• Maintain accurate financial records and documentation
• Coordinate with external CPA for tax filings, audits, and year-end close

• Process payroll accurately and on schedule (time entry, deductions, reporting)
• Maintain employee time records, PTO balances, and attendance tracking
• Support onboarding paperwork and basic HR administration
• Maintain confidential employee files and records

• Answer and route incoming phone calls and emails professionally
• Serve as the first point of contact for customers, vendors, and visitors
• Respond to invoicing questions, order status requests, and general inquiries
• Coordinate administrative communication between sales, production, and management

• Create and manage purchase orders in Sage 100
• Coordinate with vendors regarding pricing, deliveries, and invoice discrepancies
• Track incoming materials and maintain purchasing documentation
• Maintain vendor records and purchasing files

• Maintain office supplies, filing systems, and administrative procedures
• Provide clerical and documentation support to production and operations
• Assist with audits, special projects, and process improvements
• Perform additional front-office duties typical of a small manufacturing business

• 3+ years of experience in office administration, accounting, or bookkeeping
• Hands-on experience with accounts payable, accounts receivable, and payroll
• Experience working in an ERP system (Sage 100 strongly preferred)
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel and standard office software
• Ability to work independently and manage multiple priorities
• Strong communication and customer service skills
• High level of professionalism and confidentiality