ACCOUNTS PAYABLE

Specific Responsibilities:

Corporate Policy/Procedure:

1. Maintain a working knowledge of state use tax laws for all states in which WCI does business. Prepare schedule for appropriate state use tax items for all locations.
2. Prepare and/or complete W-9’s Sales Tax Exemption certificates (if applicable) and credit applications as requested from customers for all locations.
3. Monitor compliance with corporate policy regarding limited company approved VISA cardholders. 
4. Monitor and maintain all records (company-wide & user specific) for corporate Staples purchasing program. Includes set up of users and training.

Accounts Payable:

1. Direct and process accounts payable for items received at the corporate office or within invoice management system
2. Maintain updated procedures for accounts payable and miscellaneous accounts payable functions.
3. Monitor "1099" information for all vendors within the Accounts Payable system. Review and maintain records for Yearli 1099 software.
4. Maintain W-9 "backup withholding" tax number files for all vendors.
5. Maintain Corporate Iowa CER files for Independent Contractors. Process reporting to state for Independent Contractors.
6. Act on any B Notices received in a timely manner. Verify SSN’s or TIN’s as directed.
7. Oversee filing system for paid invoices and miscellaneous items (postage accounts, fixed assets inventory items, etc.) and update for current needs each year. 
8. Manage “manual” checks and EFT’s, as needed.
9. Process annual Iowa & Wisconsin Unclaimed Property reporting and transmittal of files, as needed.
10. Process communication to general bank account regarding checks issued (Positive Pay).
11. Reconcile the Credit Card Clearing Account as it pertains to A/P payments via virtual credit card.
12. Track TH Electric usage and submit annual Electric Franchise fee refund to City of Dubuque.
13. Process annual FCC payment on behalf of Woodward Radio Group.

General Ledger:

1. Assist with the reconciliation of the Woodward Communications primary disbursement account).  This includes all WCI disbursement entries, sweep investment activity, credit card activity and all transfer (EFT) and wire transactions.
2. Assist with the reconciliation of additional selected bank accounts of WCI, including account. Prepare necessary General Ledger journal entries and file all reconciling data.
3. Maintain company Enterprise Postal System and 1^st class postage accounts, initiate deposit payments. Verify schedules and detail data, and book monthly journal entries.
4. Balance and maintain detail information for Travel/Advances account. Prepare necessary journal entries to reflect accurate charge out of expenses.
5. Prepare miscellaneous monthly journal entries and review General Ledger for pertinent accounts payables items.
6. Properly reverse and accrue partial period expenses at month end for Shopper Independent Contractor payments.
7. Prepare monthly accrual entry as needed for proper accounts payable processing. Review miscellaneous accruals requested of locations for reasonableness.
8. Assist in year-end general ledger processing, pertinent to accounts payable and monitoring of year end legal accrual.
9. Process daily reconciliation of the funds deposited to the bank account.  Make sure customer payments are processed for cash receipts.
10. Track Lobbying fee’s and Propane usage that may be need for the Annual Tax return

Fixed Assets:

1. Reconcile Fixed Asset detail to general ledger at least quarterly
2. Record value of completed assets & maintain “Asset” worksheet for each asset.
3. Assist CFO with entering completed Assets in Fixed Asset software.

Participatory Management:

1. Act as a resource to managers for internal developmental needs which may affect the structure of the organization and its long-range goals and objectives.
2. Suggest and initiate, as appropriate, ideas to enhance the operation of Woodward Communications.
3. Maintain department office supplies and order office supplies as needed. and review costs to stay within allotted supply budget.
4. Assist the Financial Services department in any other accounting duties, as assigned, by the Controller and/or CFO.
5. Assist the internal and external audit function as requested.
6. Maintain a "customer comes first" environment.
7. Actively participate in the Great Game of Business as requested.

Behavior: Must exercise discretion and care in handling WCI financial information and records. Must respond to demands of job in a positive, productive manner; exhibit a high degree of self-motivation and carry out duties without direct supervision. Acts consistent with the values of WCI as expressed through the vision, mission, and core values.  Acts in a professional manner as a representative of WCI. Appropriate dress and conduct.

Skills: Technical processing and office record filing skills; appropriate technical accounting skills; proficient in use of PC in Windows environment.; telephone skills; ability to prioritize duties and work with voluminous detail, amid interruptions, and complete tasks accurately within time restraints.

Knowledge: High school diploma required.  Specialized college course including general accounting principles and general business subject matter or four years prior accounting experience preferred.  Understanding of computerized accounting applications. Knowledge of business terminal/PC and Windows software.