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Administrative Assistant

Job Overview

Administrative Assistant

Dubuque County Fair Association – DCFA

*As a note; this position is NOT affiliated with Dubuque County itself.

Job Details:

Pay – $ Dependent on Experience and abilities.

Job Type – Full Time, Monday – Friday, 8:00am – 4:30pm, (Sat/Sun weekends on an as needed basis)

Location: 14569 Old Highway Road, Dubuque, Iowa 52002

The Dubuque County Fair Association is seeking an administrative assistant to provide customer service assistance and clerical support to ensure the continued efficient operations of the office during the busy event season year round. Will work closely with the General Manager and Office Manager on a variety of tasks. Office Manager will be main point of contact regarding task lists and job duties.

Main Job Duties and Responsibilities:

· Quickbooks Invoicing

· Accounts Payable

· Accounts Receivable

· Inbound Calls

· Update board committee information when needed

· Journal Entries for Event Expenses

· Bank Deposits

· Scheduling (bartenders, sometimes volunteers)

· Partnership with General Manager and Office Manager to assist in any other tasks they need assistance with.

· Research of ideas and information to make our own events successful as well as others’ events.

· General Data Entry

· Credit Card reporting.

· Ability to multitask and prioritize tasks

· Comfortability with issuing checks to vendors, & some cash handling.

· Multi-tasking.

Experience:

Quickbooks and Excel knowledge preferred. Detail oriented, excels in time management. Customer service experience a plus. Understanding of accounting principles in regards to General Ledger and reporting.

Benefits include ; health insurance after 90 days of employment, 401k after 1 year of employment, and a paid vacation plan after 1 year of employment.