Job Overview

Express Employment is seeking candidates for an Administrative Assistant position in Dubuque, Iowa.

We’re assisting a local company in hiring a full-time Administrative Assistant. This role is key to maintaining efficient office operations, providing excellent customer service, and supporting functions in scheduling, financial administration, HR, and compliance. It’s an ideal position for a highly organized and detail-oriented professional who thrives in a fast-paced environment.

Pay: $20/hour
Schedule: Full-time | Monday–Thursday: 8:00 am–5:00 pm | Friday: 8:00 am–2:30 pm

Key Responsibilities:

• Answer phones, provide exceptional customer service, and maintain detailed call logs
• Coordinate daily schedules and manage the Work-in-Progress (WIP) board
• Prepare job paperwork, maintain job files, and oversee communications with subcontractors
• Ensure compliance with internal policies and external program requirements
• Perform billing, process payments, manage accounts receivable, and handle bookkeeping
• Administer payroll, submit reports, and maintain accurate financial records
• Organize and maintain office supplies, mail, and company schedules
• Maintain HR and employee documentation and assist with onboarding and policy review
• Support marketing efforts, customer recalls, and public relations activities
• Assist with IT coordination, website updates, and data backup processes
• Perform other administrative duties to support office and project operations

Qualifications:

• High school diploma or equivalent required
• Previous administrative experience in a busy office environment preferred
• Familiarity with bookkeeping and basic accounting principles
• Proficient with computers and adaptable to new software
• Strong communication, multitasking, and organizational skills
• Detail-oriented with the ability to problem solve and prioritize tasks

Physical Requirements:

• Ability to sit and work at a computer for extended periods
• Occasionally lift and move office supplies or files
• Comfortable working in a fast-paced and multitasking office environment

Why Work with Express?

• Weekly pay and optional benefits
• Local support and career development opportunities
• Placement with a reputable company offering long-term stability