Job Overview

Description

Temp to hire role for a WI non-profit organization dedicated to empowering people living with disabilities to experience the outdoors with their family and friends. 

Our mission is to provide opportunities for individuals* with mobility challenges  (whether acquired at birth or later in life) to access nature and outdoor recreational experiences with minimal environmental impact while promoting access, inclusion, equity, and healthy living.  "OUTDOORS Access 4 All!" Nature is for everybody & every BODY!

Position Overview

We are seeking a highly organized and motivated Administrative Assistant to join our team. This is a part-time, hybrid remote position that allows you to create some of your schedule, requiring approximately 20 hours per week. 2-3 times per week you will be at the main office to organize materials and documents and be at in-person meetings. Additionally, there will be weekly virtual meetings (mornings) and one virtual meeting per month that you must attend to take notes - it is in the evening.

Key Responsibilities

• Meeting Support: Assist in establishing, managing, and recording action items/minutes of Board meetings. Schedule meetings at the request of committee chairpersons and record/transcribe minutes.
• Document Management: Establish and maintain a filing system, both digital and physical, to ensure efficient organization and retrieval of important documents. Must be able to lift a minimum of 40 lbs. be able to work in nature and be willing to clean outdoor wheelchairs and trailers.
• Database Management: Maintain contact lists of all our organization's supporters and create/maintain a database of clients who use our equipment and other data. 
• Potential Network Partner  Coordination: Schedule check-in meetings with Network Partners and record/transcribe minutes to ensure effective communication and support.
• Grant Compliance: Review grant guidelines and expenditure compliance to help secure funding for our programs.
• Community Engagement: Assist in coordinating relationships and corresponding with donors, partners, volunteers, and interested organizations.
• Online Presence: Assist in updating our website and managing related social media platforms to help us reach a wider audience.
• Additional Tasks: Perform other duties as directed by the organization to support our mission.

Requirements

Qualifications:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite, preferably Google Suites).
• Prefer experience with JotForm or a similar Form tool connecting to online databases. 
• Experience with pivotal tables and reporting data.
• Ability to work independently and remotely.
• Previous experience in administrative support roles is a plus.

Location: Remote and in-person attendance for events or meetings as needed.

All applicants must be willing to have a background check.