Job Overview

Administrative Assistant – Direct Hire

Location: Dubuque, IA
Schedule: Full-Time | Monday–Friday | 7:00 AM–3:30 PM | Onsite
Employment Type: Direct Hire
Pay: Based on education and experience

Express Employment Professionals has partnered with a local company to seek an Administrative Assistant for a full-time, direct hire opportunity. This onsite position will handle front desk operations, customer communications, invoicing, and general administrative support. The ideal candidate will be organized, detail-oriented, and comfortable managing multiple tasks throughout the day.

Responsibilities

• Answer incoming calls, check voicemails, and respond to emails.
• Greet visitors and assist with front desk operations.
• Create and maintain job tickets, binders, and customer files.
• Process incoming checks, invoices, and daily mail.
• Enter bills and delayed charges into QuickBooks.
• Review employee timecards for accuracy before payroll.
• Scan, organize, and file invoices and other documentation.
• Assist with billing adjustments and additional accounting entries.
• Pull permits and coordinate inspection requests.
• Provide general administrative support as needed.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous administrative, office support, or receptionist experience preferred.
• Experience with QuickBooks or similar accounting software preferred.
• Strong computer skills and attention to detail.
• Good communication and organizational skills.
• Ability to manage multiple priorities in a busy office environment.

Compensation & Benefits

• Pay based on education and experience.
• Health, dental, and vision insurance.
• Retirement contributions.
• Paid time off (PTO).
• Paid holidays.

This is a full-time, onsite, direct hire position in Dubuque, IA.