Administrative Assistant for Teacher Education

Job Overview

The University of Dubuque is a growing faith-based University that is seeking a full-time Administrative Assistant for Teacher Education. The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match.

Position Summary:

The Administrative Assistant for Teacher Education provides comprehensive administrative and program support for the Education department. This role ensures the smooth operation of student teaching placements, field experience coordination, licensure processing, and department logistics. The coordinator also plays a critical role in compliance, reporting, and maintaining partnerships with area school districts.

Primary Responsibilities:

• Maintain student files and database on all Teacher Education students
• Maintain database on child abuse background checks for Teacher Education students
• Record minutes at Teacher Education faculty meetings (twice weekly) and Advisory Board (twice a year)
• Record and keep track of field logs for students
• Notify cooperating teachers, student teachers and principals of placements
• Work with Director of Clinical Experience and principals in securing placements for student teachers
• Track UD supervisors and number of student teachers supervised
• Maintain an Institutional Agreement with all school districts where students are placed for field observation hours, practicum hours and student teaching
• Keep track of budget line items for Teacher Education and Health, Wellnes, and Sport. Prepare check requests, PO's and order supplies; coordinate ordering of textbooks
• Schedule faculty meetings and book room reservations for events, schedule visits for prospective students, and coordinate calendar for Department Head
• Supervise work study students and support UD for kids as needed
• Support data collection, writing and submission of federal and state of Iowa accreditation institutional reports
• Process licensure information. Responsible for keeping information on all students who are licensed and anyone adding an endorsement or verification
• Perform other duties in support of the aviation department and the University's Mission

Skills and Abilities:

• Strong organizational and record keeping skills; self-directed
• Ability to prioritize projects and multi-task; detail and deadline oriented
• Ability to maintain confidentiality; ability to communicate effectively, both orally and in writing
• Flexibility with schedule as need arises

Qualifications:

• Undergraduate Degree Required
• Professional office experience of at least 3 years and computer application skills (MS Word, Excel, and Outlook preferred)

To apply with a growing faith-based University for the Administrative Assistant for Teacher Education position, please submit a UD Employment Application with an attached cover letter, resume, and three professional references or email application materials to HR@dbq.edu.

Applications from qualified persons with diverse backgrounds and cultures, including women and persons of color, are welcomed. AA/EEO. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/.