Administrative Assistant II

The Administrative Assistant II performs work related to all activities in the election and voter registration process.

The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned.

Daily Duties:
Processes daily voter registrations through the Iowa Department of Transportation, cancels deceased voters, processes incoming/outgoing mail voter information, scans and links voter information to voter records, answers incoming phone calls.

Election Time Duties:
Balances all ballots, processes the mailing and receipt of absentee ballots, prepares ballots and envelopes needed for nursing home absentee teams, processes absentee voters at counter, makes phone calls or prepares and mails necessary correspondence to voters, assists in answering temporary election workers questions. Assists with satellite voting locations. Assists with the clean up after election. Processes voter updates that come from the Secretary of State’s Office at various times throughout the year.

Scanning and Linking:
Scans and links election tally books and oath of offices.

Election Precinct Cages:
Ensures all needed supplies go to election precincts.

Secretary of State Voter Updates:
Processes voter updates that come from the Secretary of State’s Office at various times throughout the year.

• Education and/or Experience Requirements:
  • Associate degree.
  • Two-three years of experience.

• Licenses, Certifications, and Other Requirements:
  • Must be authorized to work in the United States. Dubuque County does not sponsor work visas or provide immigration sponsorship.

In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities are essential.

• Experience using Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment such as printers and scanners.
• Excellent verbal and written communication skills. Ability to effectively communicate with team members, clients, and vendors.
• Strong organizational skills with the ability to prioritize tasks, manage calendars, and maintain filing systems.
• Capacity to handle multiple tasks simultaneously, prioritize work efficiently, and adapt to changing priorities.
• Professional demeanor with a customer service-oriented approach. Experience in handling phone calls, emails, and inquiries from clients or customers.

In evaluating candidates for this position, Dubuque County may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.

Physical Requirements

• Ability to sit for extended periods while performing desk work, using computers, and answering phone.
• Frequent sitting, standing, and walking.
• Ability to reach overhead and below knees, including bending, twisting, pulling and stooping
• Ability to lift up to 25 pounds.

Work Environment

• Primarily work is in an office setting.