Administrative Assistant in the Physician Assistant Program

Job Overview

The University of Dubuque is a growing faith-based University that is seeking a part-time Administrative Assistant in the Physician Assistant Program. 

Position Summary:

The Administrative Assistant provides essential administrative and operational support to the Physician Assistant Program. This role facilitates communication between the program, the campus, and external partners; handles confidential information; coordinates faculty, staff, and student-related activities; assists with budgets, travel, events, and payments; and supports program leadership in the efficient operation of the department in alignment with the University's Mission.

Primary Responsibilities:

• Facilitate the information flow between the Physician Assistant Program and the campus
• Assist with travel arrangements and department reimbursements
• Provides confidential assistance in the receipt and handling of information
• Proactively seeks answers and solutions to inquiries; maintains office supplies and purchases
• Coordinate and assist with faculty professional development, credentialing, and continuing education funding
• Take minutes at all faculty/staff meetings and others as requested
• Coordinate, plan, and arrange events
• Provide orientation and assistance with new Staff hires
• Manage budgets within the Physician Assistant Department under the direction of the Program Director
• Build and maintain relationships with university departments and external organizations
• Collaborate with University Relations on department needs and promotional items. Track and submit student fees to Student Accounts
• Assist with administration of clinical site, preceptor, guest speaker and vendor payments
• Perform other duties in support of the University's Mission

Skills and Abilities:

• Self-motivated, good interpersonal skills, and the ability to function as a team member, as well as independently
• Ability to communicate professionally and effectively, both orally and in writing
• Excellent organizational & problem-solving skills
• Excellent Microsoft Word and Excel skills 
• Ability to prioritize projects and multi-task
• Ability to remain seated at a workstation for extended periods of time
• Flexibility with schedule as need arises

Qualifications:

• Associate degree required; Undergraduate Degree preferred
• Previous computer skills (data entry, spreadsheet, word-processing, Microsoft office)
• Minimum of 2 years' experience supporting mid- to executive level managers

To apply with a growing faith-based University for the Administrative Assistant in the Physician Assistant Program position, please submit a UD Employment Application with an attached cover letter, resume, and three professional references or email application materials to hr@dbq.edu. 

Affirmation Action/Equal Employment Opportunity Employer. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/