Bookstore Operations Specialist

Job Overview

The University of Dubuque is a faith based growing University that is seeking a Bookstore Operations Specialist. The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match.

Position Summary:

This position plays a vital role in supporting academic operations through the coordination of textbook and supply adoptions in collaboration with faculty. Responsibilities include ordering course materials, managing and reviewing textbook inventory - including conducting full inventory audits twice a year - and reconciling daily deposits. The position also provides front-line support to students and parents regarding purchases and inquiries, processes vendor payments, and reviews monthly financial statements. Additionally, the role supervises work-study staff to ensure smooth daily operations.

Primary Responsibilities:

• Collaborate with faculty to manage textbook, digital code, and supply adoptions for academic courses
• Enter and maintain textbook inventory; conduct full inventory audits twice a year
• Balance and reconcile daily deposits
• Assist students and parents with course material purchases and general inquiries
• Submit check request for payments to vendors
• Review monthly statements
• Supervise and provide guidance to work-study student staff
• Perform other duties as assigned in support of the University's Mission

Position Skills and Abilities

• Excellent organizational and communication skills
• Proficient in Microsoft Excel
• Ability to prioritize daily responsibilities and manage special projects
• Capable of handling sensitive information with discretion and maintaining confidentiality
• Ability to work a flexible schedule
• Ability to relate to a culturally diverse university community and interact effectively with others as well as work collaboratively with other departments
• Commitment to the mission of the University of Dubuque

Requirements:

• Minimum of a high school diploma
• Previous experience in inventory or retail operations, preferably in an academic setting is preferred
• Commitment to highest quality of customer service

To apply with a growing faith-based University for the Bookstore Operations Specialist position, please submit a UD Employment Application with an attached cover letter, resume, and three professional references or email application materials to HR@dbq.edu.

Applications from qualified persons with diverse backgrounds and cultures, including women and persons of color, are welcomed. AA/EEO. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/.