Communications and Administrative Assistant

Job Overview

The Sisters of the Presentation in Dubuque, IA are looking for a Communications and Administrative Assistant to join our team. This full-time role is divided equally between providing administrative support to the congregational leadership team and serving as a communications assistant to the Director of Communication. This position requires a high level of confidentiality, professionalism, and independence in problem-solving.

Communications

• Assist in creating, designing, writing, and editing materials for the communications department.
• Collaborate with other departments to produce the necessary communication materials for their areas.
• Provide administrative support for the Director of Communication.
• Write engaging content and proofread all written content for errors in grammar, punctuation, and spelling, ensuring readability and style consistency.
• Maintain and update the website and social media platforms to increase engagement.
• Capture photos, videos, and stories at events to promote our mission.
• Ensure brand consistency across all communication channels.

Administrative Assistant

• Provide clerical and administrative support to the leadership team, including scheduling meetings, preparing agendas and materials, and recording and distributing minutes.
• Manage correspondence and communication on behalf of the leadership team (e.g. reports, requests, notes, information flyers, etc.)
• Handle confidential information with discretion and professionalism.
• Maintain and manage physical and digital records and files.
• Assist with special projects and events as directed.

Qualifications:

• Associate or bachelor’s degree in communications, Marketing, Business Administration, or a related field preferred (or equivalent combination of education and experience).
• 2-3 years of experience in administrative support and/or communications roles required.
• Excellent writing and editing skills, with strong knowledge of grammar, punctuation, and proofreading rules.
• High level of confidentiality, professionalism, and independence in problem-solving.
• Computer proficiency, including Adobe Creative Cloud (especially InDesign and Photoshop), Microsoft Office, Google Workspace, content management systems, video editing, and social media platforms.
• Understand and respect the mission and values of the Sisters of the Presentation.

APPLICATION INSTRUCTIONS:

Interested applicants are encouraged to apply online at https://dbqpbvms.org/contact-us/employment or email your resume to humanresources@dbqpbvms.org.