Coordinator of Advancement Operations and Alumni Engagement

Job Overview

The University of Dubuque is a growing faith-based University that is seeking a full-time Coordinator of Advancement Operations and Alumni Engagement. The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match.

Position Summary:

The Coordinator of Advancement Operations and Alumni Engagement plays a critical role in supporting the operations of the University Office for Advancement while fostering meaningful engagement with alumni. This position is responsible for office management, budget administration, and assist in the coordination of alumni engagement initiatives. The coordinator will work closely with advancement staff, university leadership, and alumni to enhance the university's relationship with its graduates and stakeholders.

Primary Responsibilities:

• Oversee the daily operations of the University Office for Advancement, ensuring efficiency and organization
• Manage student workers, including scheduling, assigning tasks, and overseeing their daily work
• Process invoices, reimbursements, and financial transactions in accordance with university policies
• Help coordinate event logistics, including set-ups, name tags, decorations, food service arrangements, and RSVP management
• Serve as the primary support for advancement and alumni events including Homecoming planning and event execution
• Actively contribute to Advancement Team's development initiatives by representing the University at events in a professional and positive manner
• Perform other duties as assigned in support of the University's Mission

Skills and Abilities:

• Proficiency in Microsoft Office Suite and database management systems (e.g., Jenzabar)
• Experience in event planning, marketing, student supervision, and budget management is a plus
• Strong ability to multi-task and prioritize workload effectively
• Ability to use dissertation and confidentiality in department and University matters
• Ability to relate to a culturally diverse university community

Qualifications:

• Minimum of high school diploma; Bachelor's degree preferred
• Minimum of 2-3 years of experience in office administration, budgeting, alumni relations, or a related area

To apply with a growing faith-based University for the Coordinator of Advancement Operations and Alumni Engagement position, please submit a UD Employment Application with an attached cover letter, resume, and three professional references or email application materials to HR@dbq.edu.

Applications from qualified persons with diverse backgrounds and cultures, including women and persons of color, are welcomed. AA/EEO. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/.