Event Manager

Job Overview

Event Manager

We are seeking an Event Manager who enjoys organizing memorable events to join our Captives team! You will work directly with the Senior Event Manager and Captives Event Team to create seamless and impactful events like Board Meetings, annual Safety Conferences, and other professional events. 

What You'll Do: 

• Venue and Service Negotiation - Organize important meetings and conferences through research to find the best places that fit the event's needs, budget, and number of attendees. Negotiate prices with venues and service providers like hotels and transportation. 
• Event Communication - Create and send out invitations, schedules, and reminders through email, newsletters, or event apps. Set up and manage event websites to help people register and find event information. Handle participant sign-ups and respond to any questions about the event.
• Event Coordination - Create detailed orders with venues for food, drinks, room setup, and extra services. Arrange technical needs like microphones, projectors, and lighting. Organize logistics such as accommodation, transportation, catering, signage, displays, and security, ensuring everything is ready and runs smoothly. 
• Budget Management - Create and manage event budgets, making sure all costs are covered and stay within limits. Oversee financial tasks like tracking payments, sending invoices, and managing expenses.
• Event Support - Attend meetings and conferences to be the main contact between the client and the venue, ensuring smooth communication and quick resolution of any issues. Be on-site to help with any questions or concerns, providing prompt support for a smooth experience. Coordinate with hotel and venue staff to manage services, address last-minute changes, and ensure client satisfaction.

What You'll Need: 

• Bachelor's Degree or equivalent relevant experience
• Minimum of 5 years previous experience with event planning 
• Strong negotiation and vendor management skills
• Experience managing multiple events while maintaining quality 
• Must be able to travel internationally with availability needed on nights and weekends

Pay & Benefits

• Salary – Flexible based on your experience level.
• Most Benefits start Day 1
• Medical, Dental, Vision Insurance
• Flex Spending or HSA
• 401(k) with company match
• Profit-Sharing/ Defined Contribution (1-year waiting period)
• PTO/ Paid Holidays
• Company-paid ST and LT Disability
• Maternity Leave/ Parental Leave
• Subsidized Parking
• Company-paid Term Life/ Accidental Death Insurance

About Cottingham & Butler: 

At Cottingham & Butler, we sell a promise to help our clients through life’s toughest moments. To deliver on that promise, we aim to hire, train, and grow the best professionals in the industry. We look for people with an insatiable desire to succeed, are committed to growing, and thrive on challenges. Our culture is guided by the theme of “better every day” constantly pushing ourselves to be better than yesterday – that’s who we are and what we believe in.

As an organization, we are tremendously optimistic about the future and have incredibly high expectations for our people and our performance. Our ability to grow as a company, fuels investments in new resources to better serve our clients and provide the amazing career opportunities our employees want and deserve. This is why we are a growth company and why we are committed to being better every day. 

Want to learn more? Follow us on www.CottinghamButler.com | LinkedIn | Facebook