Graduate Assistant in the Office of Advancement and Alumni Engagement

Job Overview

The University of Dubuque is a growing faith-based University seeking a Graduate Assistant in the Office of Advancement and Alumni Engagement for the 2026-2027 academic year, with the potential renewal for 2027-2028.

The Office of Advancement and Alumni Engagement serves as the primary connection between the University of Dubuque and its alumni and friends. This position is designed to provide hands-on experience with a primary focus on alumni engagement (approximately 75%), while also supporting key advancement initiatives (approximately 25%).

Primary Responsibilities:

Alumni Engagement (75%)

• Assist in planning, organizing, and executing on- and off-campus alumni events (e.g., Homecoming, regional events, Grad Fest, alumni gatherings)
• Support alumni communications, including email campaigns, newsletters, and social media content
• Help strengthen alumni participation and engagement strategies through outreach and relationship-building efforts
• Assist in managing alumni data, ensuring accurate and up-to-date records in the database
• Coordinate event logistics, registrations, and follow-up communication
• Support student-to-alumni transition programming and initiatives
• Collaborate with campus partners to enhance alumni involvement and experiences

Advancement (25%)

• Provide general administrative support to the Advancement team
• Conduct basic donor and prospect research, including support for events and special projects
• Assist with donor database maintenance and data integrity projects
• Support data analysis and reporting to inform fundraising strategies
• Conduct limited research on foundations and grants, as needed
• Perform other duties in support of the University's Mission

Requirements:

• Bachelor's degree required; position is conditional based on acceptance into University of Dubuque Masters' program
• Valid driver's license
• Flexibility with schedule, including evenings and weekends for events
• Strong organizational skills, attention to detail, and ability to maintain confidentiality
• Effective written and verbal communication skills

All graduate tuition is waived for the student for the term in which they serve as a GA.  In return for a waiver of tuition, the assistantship recipient agrees to provide service to the University equivalent to twenty (20) hours per week.

To apply with a growing faith-based University for the Graduate Assistant in the Office of Advancement and Alumni Engagement position, please submit a UD Employment Application with an attached cover letter, resume, and three professional references or email application materials to HR@dbq.edu.

Affirmation Action/Equal Employment Opportunity Employer. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/