Human Resource Assistant

Job Overview

The University of Dubuque is a growing faith-based University that is seeking a full-time Human Resource Assistant. The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match.

Position Summary:
The Human Resource Assistant supports the Assistant Director and Director of Human Resources in the administration of recruitment, onboarding, employee file maintenance, and other HR functions. The ideal candidate will foster a welcoming and service-oriented environment, supporting the University of Dubuque's mission and faith-driven culture across campus.

Primary Responsibilities:

• Receive and process employment applications and recruitment materials
• Create and post job listings across designated platforms
• Coordinate interviews, reference checks, and staff hiring documentation
• Assist with campus training programs (e.g., Safe Colleges)
• Maintain accurate and up-to-date employee files
• Support onboarding activities, including new hire paperwork and background checks
• Assist with the performance review process and related tracking
• Prepare and distribute the monthly staff newsletter
• Contribute to updates for the HR website, staff directory, and social media platforms
• Provide general administrative support to the Office of Human Resources
• Address employee benefit inquiries and assist with open enrollment processes
• Coordinate on-campus employee health assessments
• Support the development and maintenance of HR policies and procedures
• Ensure compliance with applicable local, state, and federal laws and regulations
• Perform other duties as assigned in support of the University's Mission

Position Skills and Abilities:

• Self-motivated with strong attention to detail and confidentiality
• High level of accuracy in data entry
• Ability to prioritize tasks and meet deadlines
• Proficiency in Microsoft Office Suite and Adobe; experience with Jenzabar is a plus
• Understanding of basic accounting principles
• Excellent organizational and communication skills
• Ability to work effectively both independently and as part of a team
• Strong interpersonal skills with a service-oriented mindset

Requirements:

• Associate Degree Required; Undergraduate Degree Preferred
• Prior experience in Human Resources or a related field
• Familiarity with employment laws and HR compliance preferred
• Strong attendance and reliability record

To apply with a growing faith-based University for the Human Resource Assistant position, please submit a UD Employment Application with an attached cover letter, resume, and three professional references or email application materials to HR@dbq.edu.

Applications from qualified persons with diverse backgrounds and cultures, including women and persons of color, are welcomed. AA/EEO. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/.