Human Resources Assistant

Job Overview

Human Resources Assistant

Employment Type: Full Time
Supervisor: CPO
Location: Store Support Center

Job Description

The Human Resources Assistant provides administrative and coordination support to the Human Resources team. This position assists with daily HR operations, including associate relations, compliance, onboarding, and recordkeeping. The role focuses on maintaining accurate records, tracking key HR processes, and ensuring consistent communication and follow-through to support a positive associate experience.

Qualifications

• High school diploma or equivalent required; associate degree in HR, Business, or related field preferred.
• Strong attention to detail, organization, and accuracy in documentation.
• Excellent communication and customer service skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office (Word, Excel, Outlook); willingness to learn HRIS and reporting systems.
• Strong multitasking skills and ability to meet deadlines in a fast-paced environment.
• Dependable, collaborative, and eager to learn new HR processes and systems.

Required Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Administrative Support

• Maintain accurate and confidential associate files (digital and physical).
• Prepare letters, reports, and documentation related to HR processes.
• Assist with scheduling interviews, meetings, and investigations with store leadership and associates.
• Support policy updates, compliance tracking, and documentation consistency.
• Provide administrative support for onboarding, offboarding, and other HR projects as assigned.

Associate Relations & Compliance

• Help organize and file associate relations documentation while keeping information confidential.
• Assist with preparing and updating forms, letters, and policy documents.
• Support compliance efforts.

HR Operations & Reporting

• Help collect and organize information for HR reporting.
• Provide general assistance to the HR team during meetings or department initiatives.

Physical Demands

Frequent physical demands include sitting, standing, walking, dexterity, and light grasping. Occasional physical demands include lifting up to 25 lbs., bending, stooping, reaching, kneeling, squatting, climbing stairs and firmly grasping. The employee is required to accept incoming calls and must be able to hear and speak. Specific vision abilities required by this job include vision adequate for the incumbent to perform the responsibilities and functions of the job efficiently. The associate must have the manual dexterity to manually operate and use a computer and other basic office equipment.

Work Environment and Working Conditions

This position will be performed inside a climate-controlled office facility. The noise level is low to medium and typical of an office environment. Potential hazards include electrical hazards. Atmospheric conditions are typical of an office environment and may include exposure to odors and dust. 

Benefits

Benefit eligible associates are offered:

• Health, dental, and vision insurance
• Flexible spending accounts
• Health Savings Account (HSA)
• Short-term and long-term disability
• Accident insurance
• Hospital indemnity insurance
• Critical illness insurance
• Pet insurance
• Identity theft protection
• Legal insurance
• 401(k) with competitive match
• PTO
• Paid holidays and birthday off
• Associate discount and additional perks

Company Culture and Values

At Theisen's, our company culture is built on a foundation of respect, collaboration, and service to our communities. We believe in putting Customer First, working together as One Connected Team, and always finding ways to Give Back. These three pillars guide how we approach our work and interact with each other every day.

We are committed to fostering an inclusive and supportive environment where every associate is valued and encouraged to grow. At Theisen's, we strive to make a positive impact on our customers, our communities, and each other, creating a workplace where hard work, dedication, and innovation are celebrated.

Theisen’s is proud to be an Equal Opportunity Employer. We do not discriminate against any associate or applicant for employment based on race, color, sex (including pregnancy), age, national origin, religion, sexual orientation, gender identity, disability, status as a veteran, or any other federal, state, or local protected class.