Maintenance Parts Clerk

Job Description: Parts Buyer for Maintenance Department, Dairy Plant

Position Summary:

The Parts Buyer will be an integral member of our dairy plant's maintenance department. This individual is responsible for purchasing all necessary parts, tools, supplies and equipment required for the dairy plant's day-to-day operations and maintenance. The Parts Buyer will ensure that all purchases adhere to the plant's standards for quality, cost-efficiency, and timeliness.

Key Responsibilities:

1. Procurement and Sourcing:

- Identify, research, and secure parts, tools, and equipment necessary for the maintenance and operation of the dairy plant.

- Develop and maintain relationships with suppliers and vendors to ensure reliable supply chains and cost-effective purchasing.

- Negotiate contracts, pricing, and delivery terms with suppliers to meet budgetary and operational requirements.

2. Inventory Management:

- Maintain accurate records and inventory levels of all parts and tools.

- Develop and implement inventory management strategies to minimize costs and reduce downtime due to parts shortages.

- Conduct regular inventory audits to ensure accuracy and identify areas for improvement.

3. Quality Assurance:

- Ensure that all parts and equipment purchased meet specified technical and safety standards.

- Collaborate with the maintenance team to understand their specific needs and provide feedback on parts and equipment performance.

- Address and resolve any issues related to defective or unsuitable parts or equipment.

4. Financial Management:

- Develop and manage the budget for the purchase of parts and equipment.

- Monitor and report on expenditures and savings to ensure alignment with the department's financial goals.

- Process purchase orders, invoices, and other financial documents in accordance with company policies.

5. Collaboration and Communication:

- Work closely with the maintenance department to prioritize purchasing needs based on maintenance schedules and urgency.

- Communicate effectively with internal stakeholders, including maintenance personnel, finance, and operations, to ensure alignment and efficiency.

- Stay informed about industry trends, new products, and technologies that could improve plant maintenance and operations.

Qualifications:

- Experience in procurement or purchasing, preferably in a manufacturing or industrial setting.

- Knowledge of mechanical and electrical parts, tools, and equipment used in dairy or similar industrial plants.

- Strong negotiation, communication, and organizational skills.

- Ability to work independently and make informed decisions under pressure.

- Proficiency in inventory management systems and standard office software.

- Attention to detail and commitment to quality and safety standards.

Education:

- A high school diploma is required; a bachelor's degree in supply chain management, business, or a related field is preferred.

- knowledge of AutoCAD or any other drafting program is preferred.

Able to read and interpret Blueprints and manuals.

Experience:

- At least 2-3 years of experience in a procurement or purchasing role within a maintenance or manufacturing environment.

- Experience Using a Computerized Maintenance Management System (CMMS).

(Express Maintenance Preferred)

- Demonstrated proficiency with computer software applications including Microsoft Office (e.g. Word, Excel, Outlook, and Teams)

Physical Requirements:

- Ability to lift up to 50 lbs and work in an industrial environment.

Working Conditions:

- This position may require occasional travel to supplier locations and flexibility in hours to accommodate supplier time zones and plant maintenance schedules.

Prairie Farms is an Equal Opportunity Employer. Qualified application will receive consideration   for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.