Administrative Assistant

Job Overview

Under the general supervision and direction of assigned attorney(s) and the Administrator, Legal Assistants are responsible for providing secretarial/administrative support to attorneys, paralegals and other personnel as assigned.  Legal Assistants are expected to perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and communication. Legal Assistants must fulfill the needs of the office in a positive and professional manner.

Essential Duties and Responsibilities:

• Ability to type at least 70 words per minute
• Thorough knowledge of MS Office applications: Word, Outlook, Excel.
• Ability to read, write and speak English.
• Ability to read, comprehend and follow instructions.
• Excellent written and oral communication skills, including grammar, spelling and punctuation.
• Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment.

• Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients.

• Proficiency with telephone functions, including conference calling and voicemail.
• Familiarity with legal filing and record-keeping practices.
• Strong organizational skills and detail oriented.
• Ability to file and perform clerical tasks with a high degree of accuracy.
• Proficiency on office equipment used on a regular basis including computers, printers, copy machines, telephones, and transcription machines.
• Ability to work independently, take initiative, set priorities, and see projects thorough to completion.
• Ability to meet deadlines and respond to changing priorities.
• Ability to handle many tasks simultaneously.
• Ability to establish effective working relationships within the office and firm, clients, vendors, and those outside of the firm.
• Commitment to the office and firm.
• Commitment to professional growth.

 Full time employees are eligible for benefits including health insurance, dental insurance, life insurance, and retirement plan.

Please email your resume and salary requirements to eschmal@octhomaslaw.com