Office Assistant

Job Overview

What We Do

Simply put, we connect shippers with a network of trusted carriers to provide creative solutions. We handle the entire process: quoting, carrier interaction, scheduling pickups, in transit tracking, and making sure it's delivered on time, every time. This leaves shippers with peace of mind that their freight is safe with us and allows them to shift their valuable time and efforts elsewhere. With RCL, there's no project too big, no customer too small!

Role of Office Assistant

The Office Assistant is responsible for a variety of administrative tasks, including managing communications, maintaining records, and supporting office operations to ensure efficiency.

Key Responsibilities

1. Communication Management: Receives and distributes communication, collects and mails correspondence, and serves as a point of contact for internal and external communications. 
2. Document Management: Files and maintains both electronic and hard copy documents, locates and produces files upon request, and ensures important documents are copied and stored properly. 
3. Office Supplies Management: Maintains an inventory of office supplies, anticipates supply needs, and ensures prompt ordering and receipt of supplies, delivering them to workstations as needed. 
4. General Office Duties: Performs various office duties such as typing, operating office equipment, and ordering supplies for both the office and warehouse, maintaining a clean and brand work environment. 
5. Organizational Support: Assists in organizing meetings, scheduling appointments, and managing calendars, ensuring that all administrative tasks are completed efficiently. 
6. Supporting Executive Team: Travel arrangements, expense management, various admin tasks.

Skills and Qualifications of Office Assistant

• Organizational Skills: Highly organized and detail-oriented, with the ability to manage multiple tasks simultaneously. 
• Communication Skills: Strong verbal and written communication skills to effectively interact with colleagues and clients. 
• Technical Proficiency: Familiarity with office software and equipment, including word processing, spreadsheets, and office management systems. 
• Flexibility: Ability to adapt to changing priorities and work in a fast-paced environment.