Administrative & Accounting Associate

Job Overview

RT&T Enterprises, Inc is searching for qualified candidates for the position of Administrative & Accounting Associate in our East Dubuque, IL office.

Primary responsibilities for this position will include Driver settlements, licensing, insurance, plating & permitting, Accounts Payable, Accounts Receivable support and other accounting functions, while working closely with other departments within the organization.

The ideal candidate for this position will have the following abilities:

• Adhere to deadlines
• Prioritize and manage workload effectively
• Timely and accurate entries
• Meticulous attention to detail
• Ability to follow implemented processes and suggest process improvements
• Excellent computer skills and proficient in Excel, Word, Outlook, QuickBooks, and Data Base Management
• Strong communication skills, both verbal and written
• Professional phone etiquette
• Self-driven with strong problem solving, analytical skills and sound financial judgement
• Willingness to learn FMCSA Rules and Regulations
• Commitment to the transportation industry
• High comfort level working in a diverse environment

Responsibilities:   

• Accounts Receivable
  • Annotation
  • Back-up to reading new Customer packets, checking credit, and setting up customers in the system
  • Back-up to checking & issuing credit to existing Customers
  • Back-up to invoicing customers
  • Back-up to receiving ACH’s from Customers
• Accounts Payable
  • Enter Vendors into the system
  • Enter and pay bills in the system
  • Manage Driver tolls & fines by paying them and setting up deduction to the Driver
  • Pay insurances for the semi-trucks & trailers
  • Download and post fuel & Comchecks
• Driver Settlements
  • Set up Owner/Operator payee files & their recurring deductions
  • Weekly calculation and processing of Owner/Operator settlements - pay via ACH
• Licensing, Insurance & Plating Semi-trucks
  • Managing insurance for semi-trucks & trailers and updating the spreadsheets
  • Plating semi-trucks and trailers
  • Manage IFTA (Interstate Fuel Tax Agreement) reporting and quarterly payments
  • Manage 2290/HVUT (Heavy Vehicle Use Tax)
  • Permitting for semi-trucks
  • Annual permits for the Company and for each semi-truck
• Driver Orientation
  • Set up Driver payee files
  • Update and calculate insurance costs, based on spreadsheets
  • Update, review, and execute the Carrier-Contractor Agreement and Equipment Lease Agreement with drivers
  • Assign Comdata fuel card, Prepass and I-Pass transponders to drivers
  • Make sure Permit Book is current with updated documents

To apply, please send cover letter and resume to jobs@rttenterprises.com