Administrative Assistant

Job Overview

We are seeking a full time Administrative Assistant in our Dubuque, Iowa, office.  Responsibilities include:

• Word processing tasks such as formatting/typing financial statements and correspondence
• Providing administrative support including scanning, filing, faxing and copying
• Assembly of audits, financial statements, and tax returns for individuals, businesses, non-profit organizations, and payroll
• Greeting and assisting clients
• Answering the telephone in a professional manner
• Processing daily mail, as needed
• Processing of client invoices
• Ordering and stocking office supplies
• Completing miscellaneous projects as assigned
• Assist partners, managers and staff with all office activities
• Schedule appointments
• Work with spreadsheets, time record keeping and client maintenance.

The position requires a candidate with:

• A clerical background with strong verbal and written communication skills
• Attention to detail and effective organization skills
• Ability to manage multiple tasks
• Computer skills including proficiency with Microsoft Word and Excel as well as an aptitude for learning new software
• Excellent customer service skills and the ability to maintain confidentiality
• Ability to work independently as well as with a team
• Willingness to work overtime during tax filing season