Construction Project Manager - Retail

Job Overview

Job Summary:

The Construction Project Manager is responsible for overseeing the planning, execution, and successful completion of construction projects from pre-construction to post-construction, following the Conlon Construction Co processes. On many projects, the project manager is the face of and the representative for Conlon Construction Co, with both the Owner and Architect. The Project Manager participates in the development of projects and oversees their organization, budgeting, scheduling, and implementation. The Project Manager ensures all assigned staff execute project strategy and assists with overcoming challenges while establishing and maintaining positive relationships with subcontractors, clients, and stakeholders associated with each construction project. 

This role will work with the retail construction division on retail / big box store projects.

Work Environment:

Conlon believes in collaboration, team building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role cannot be fully performed in a remote capacity, and we expect this position will work primarily in a Conlon office/job site location. 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties in this job description are not all-inclusive; additional duties may be assigned.

Duties/Responsibilities: 

Pre-construction

• Prepare job setup worksheets for general information, revenue budget creation, and cost budget creation.
• Create, maintain, and execute the project in the project management software.
• Maintains accurate database in project management software.
• Apply for builder's permits and builder's risk policy (if required) to ensure compliance with local regulations.
  Review and approve subcontract work scope.
• Generate commitments documents for subcontractors and purchase orders.
• Participates in pre-construction hand off meeting.
• Conduct operations kick-off meetings with key stakeholders.
• Develop a project-specific responsibility matrix to clarify roles and responsibilities.
• Works with the pre-construction department to originate project schedule using Project Management Software.

Construction

• Set up and maintain sharable project directory for effective project collaboration and document management.
• Maintain project file and specifications, including photos, contracts, etc.
• Conduct regular project status meetings to update stakeholders on project progress.
• Communicates with owners regarding status updates.
• Manage and maintain the master schedule throughout the project duration, using Microsoft Project.
• Supports project superintendent to implement and reinforce jobsite safety.
• Review and process general submittals and shop drawings.
• Implement a procurement log and tracking system to ensure timely material procurement.
• Ensures RFI’s are created, processed and/or completed
• Manage the owner and subcontractor change order process.
• Validates and participates in preinstallation meetings
• Lead internal project kick-off meetings, OAC (Owner-Architect-Contractor) kick-off meetings and conduct regular OAC and subcontractor progress meetings.
• Have a sound understanding of contracts.
• Helps to coordinate the VDC process of the project.  
• Create, manage, and understand financial reports.
• Keep accurate and up to date coding of issued Company credit card.
• Compile owner billings in a timely manner. 

Post-Construction

• Oversee the closeout (exit strategy) agenda and chair the final project meetings.
• Ensure the timely assembly and submission of operation and maintenance manuals, warranty materials, and as-built documentation.
• Conduct postmortem meetings to evaluate project outcomes and identify areas for improvement.

Supervision of Others

• Oversee a team of professionals, which may include Superintendents, Assistant Project Managers, and Project Coordinators.
• Provide guidance, delegate tasks, and maintain effective communication to achieve project goals efficiently.
• Review/audit timekeeping for direct reports to ensure time is accurately recorded and allocated to correct jobsites and phases.

Competencies: 

• Field Support – PM: Work with the Superintendent to create and update schedules (long term, milestone, look-a-heads, procurement, submittal), as well as communicate changes and expectations to the entirety of the project team
• Field Support - Procurement Coordination: Monitor and ensure that the complete material procurement process is being continually expedited and coordinated with submittal process and updated schedules.
• Field Support - Responsibility Matrix: Utilizes the responsibility matrix to help create collaborative environment where roles and expectations are clearly identified, and all team members can contribute effectively.
• Financial Management - Estimate & Buyout Coordination Support: Review project estimates and work with Preconstruction during buyout in order to help create smooth transition to Operations
• Financial Management - Forecast: Provide accurate monthly forecast and information for PM status meeting to ensure profit objectives are met.
• Financial Management - Payment Processing Execution: Complete pay applications, Owner payment collections, timely change order processing, protecting CCC interest.
• Personal Development - Administrative Accountability: Submits required information such as credits receipts, PTO requests, time sheets, as requested and on a timely basis.
• Personal Development - Initiative & Engagement: Eager to take on new challenges, volunteer for committees & activities 
• Personal Development - Time Management & Delegation: Effective time management (including work hours, attendance and delegating work).
• Project Leadership - Client Relationship Management: Support customer relationship building with owners by balancing the needs of Conlon with the customer expectations around schedule, quality and cost
• Project Leadership - Completion Planning & Team Coordination: Plan ahead to work efficiently by creating a sound completion plan leading the Conlon project team to establish priorities, schedule activities and timeframes, develop clear and measurable progress benchmarks and assign responsibilities.
• Project Leadership - Construction Start Coordination: Ensure timely construction project starts consistently with preconstruction plans and owner needs.
• Project Leadership - Professional Representation: Maintain professional and appropriate demeanor - representing Conlon Construction positively.
• Project Leadership - Project Closeout Oversight: Contribute to swift and smooth project closeouts by monitoring progress and ensuring that closeout procedures are started early and completed thoroughly to prevent delayed occupancy, lingering punch lists, and profit fade. 
• Project Leadership - Project Goal Tracking: Set, communicate and track project goals.
• Project Leadership - Project Planning Documentation: Produce clear and complete planning information including items such as timely and detailed owner meeting minutes, schedules, status logs, etc.
• Risk Management - Change Documentation & Communication: Document project changes and correspondence through RFI’s, submittals, ASI’s, change orders, email and mail correspondence.
• Risk Management - Contract Compliance & Enforcement: Read, understand and enforce Owner and Subcontractor contract language.  
• Risk Management - Project Understanding & Cost Allocation: Have a clear and complete understanding of the construction project by reviewing plans, documents and proposed cost information including schedule of values and where all costs are allocated.
• Risk Management - Risk Identification & Performance Impact: Anticipate issues and analyze how work performance effects the achievement of Conlon goals.
• Safety - Safety Program Adherence & Enforcement: Adhere to and enforces company safety program, including assurance of job specific safety plans and support of all safety initiatives.
• Technology - System Proficiency & Efficient Use: Work proficiently with CCC Systems (Project, Procore, Acumatica, GC Pay, TimberScan, Microsoft Suite, Teams, File Storage).

Qualifications:

• Bachelor's degree in Construction Management, Construction Engineering, or related field is preferred.
• 5 years' of construction experience; with experience in retail and big box store projects is preferred.
• A Valid Driver License is required. 

Physical Requirements:

• Prolonged periods of sitting or standing is required.
• Mobility: Construction Project Managers may need to move around construction sites to inspect progress, ensure quality control, and meet with various stakeholders. This may involve walking, climbing stairs, and navigating uneven terrain.
• Manual dexterity and coordination are required. This position utilizes equipment such as a computer keyboard, mouse, calculator and similar devices.
• Ability to function well in a high-paced and stressful environment.

Conlon Construction Co. offers the following benefits to Project Managers:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Short Term and Long Term Disability Insurance
• 401K with Company Match
• Paid Time Off
• Paid Holidays

Established in 1903, Conlon Construction Co. is a fourth-generation, family-owned commercial construction company headquartered in Dubuque, Iowa. Conlon offers numerous contracting options to service clients’ needs throughout the United States, including Pre-Construction Services, General Construction, Construction Management, Building Maintenance, Historic Preservation, and Store Fixturing. Our diverse portfolio and long-term client history make us a sought-after employer. Conlon is committed to creating and fostering long-term relationships with our employees and the communities in which we live and work.

Conlon Construction Co. is an Equal Opportunity Employer. All employment offers are contingent upon the results of a post-offer drug screen, background check, and driving record check.