Office Manager for Institutional Advancement

Job Overview

POSITION SUMMARY

Plans, negotiates, and manages internal event and project details, establishes and maintains strong communication with alumni and friends through personal interaction; maintains and updates records in database and provides daily administrative support to Institutional Advancement to include Alumni Relations, Development, and the Vice President.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Given that the College is a diocesan Catholic college, you will carry out the functions of your position in support of the College’s Catholic identity, mission, and Church teachings.
• Assist with planning Alumni Relations and donor events, including Homecoming, Legacy Ball, and Golf Outings.
• Help manage calendars, travel, schedules, and meetings for Alumni Relations and Development personnel.
• Oversee and help manage office student workers and interns.
• Use Raiser’s Edge to coordinate and manage communication, documentation, and donor records.
• Create and assist with financial reporting for Institutional Advancement, Loras Networks, and boards.
• Identify pertinent information regarding alumni and share with appropriate departments.
• Initiate and prepare reports in preparation for mailings for Alumni Relations and Development.
• Review and respond to alumni email, phone calls, and receive visitors.
• Manage office inventory and supplies.
• Provide administrative support for Vice President for Institutional Advancement.
• Provide support to advancement services including data and donor management as needed.
• Support the mission and vision of the College and respect the College's Catholic tradition.
• Perform other related duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

• Accuracy - Ability to perform work accurately and thoroughly.
• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Enthusiastic - Ability to bring energy to the performance of a task.
• Financial Aptitude - Ability to understand and explain economic and accounting information, prepare and manage budgets, and make sound long-term investment decisions.
• Loyal - The trait of feeling a duty to the employer.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Relationship Building - Ability to effectively build relationships with customers and co-workers.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
  

Education: Associate of Arts or Bachelor’s degree preferred.

Experience: A minimum of three to five years of experience in support of executive-level positions and office management.

SKILLS & ABILITIES

Other Requirements:  Skilled in the use of a personal computer and Microsoft Office Suite. Proficient in Excel and comfortable in basic web applications. Knowledge of modern office methods and equipment. Knowledge of good human relation practices. Ability to establish and maintain effective working relationships with other employees, students, alumni and other external constituencies of the College. Ability to organize and prioritize work and to manage multiple projects. Ability to follow oral and written instructions in detail and with accuracy and efficiency. Strong verbal and written communication skills. Willingness on occasion to perform work after normal work hours and some weekends.