Facilities & Maintenance Manager

Job Overview

The Facilities & Maintenance Manager directs the maintenance and operation of county-owned buildings. Responsibilities include electrical, HVAC, plumbing, and fire alarm systems, leading staff and contractors, and ensuring safety and compliance. The Manager develops and manages the department, ensures compliance with building codes and safety standards, and provides customer service to departments regarding facility-related concerns.

Essential Functions and Responsibilities

The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned.

Administrative:

Develop and manage the department budget ensuring effective allocation of resources. Provide excellent customer service in collaboration with other departments to promptly address and support facility-related concerns. Maintain strong understanding of building systems and compliance with relevant building codes and safety standards. Manage vendors and negotiate contracts as needed.

Staff Management:

Supervise and provide leadership to maintenance and custodial staff, contractors, and vendors. Train, oversee, and perform custodial duties if necessary. Prioritize and manage multiple projects, set goals, and oversee scheduling and execution of maintenance and repair work.

Estimating/Project Management:

Manage and coordinate capital projects and vendor contracts. Works with vendors and staff to maintain buildings and grounds. Works in tandem with the IT department on joint installation projects and other infrastructure needs. Inspects completed work for conformance to blueprints, specifications, and standards. Oversees work orders, establishes and adjusts work procedures to meet production schedules and implements changes in working conditions and use of equipment to increase efficiency of work crew. Plans, budgets and schedule facilities modification including cost estimates, bid sheets, layouts and contracts for construction.

Maintenance:

Conduct regular inspections, repairs, and testing of buildings and grounds, including HVAC, mechanical, electrical, and plumbing systems. Develop and implement preventative maintenance programs in compliance with health and safety regulations. Oversee procurement of equipment, supplies, and services necessary for building and grounds maintenance.

Custodial:

Oversee and, when necessary, perform custodial duties to ensure cleanliness and health standards in county facilities. Monitor and inventory cleaning supplies and maintenance items.

Budget:

Prepares and presents annual budget.

Election Support:

In coordination with Auditor, Commissioner of Elections and local municipalities, safely and securely deliver and pick-up more than 30 election cages to polling locations throughout Dubuque County. Following the completion of each election, ensure secure storage of election cages.

Minimum Education Qualifications

Education and/or Experience Requirements:

• High school diploma or GED equivalency
• Three to five years of experience in complex institutional heating, cooling, plumbing, electrical, surveillance, elevator, computer and fire alarm systems preferred and supervisory experience; or any equivalent of education and experience that provides the required knowledge, skills and abilities.

Licenses, Certifications, and Other Requirements:

• Valid driver’s license.
• Must reside in Dubuque County within three months of hire.
• Criminal History/DHS Registry check required.

Minimum Knowledge, Skills, and Abilities Qualifications

In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities are essential.

• Complex institutional heating, cooling, plumbing, electrical systems, surveillance, elevator and fire alarm systems preventative maintenance and methods to repair these systems.
• General carpentry skills, janitorial, housekeeping and grounds keeping procedures.
• Blueprint Reading; specifications and standards.
• Safety regulations and standards relating to facilities maintenance.
• Principles and practices of public management, administration, and labor relations.
• Be on call 24 hours a day to handle or consult on major maintenance problems.
• Represent Dubuque County and perform duties in a professional, responsible, and trustworthy manner.
• Establish, interpret, apply, and articulate departmental policies and procedures and collective bargaining agreements.
• Be detail-oriented when working with documents and information.
• Write reports, business correspondence and procedure manuals.
• Organize and prioritize multiple responsibilities and competing priorities.
• Communicate effectively, orally and in writing, to individuals and groups, in formal and non-formal situations.
• Analyze and solve organizational and operational problems with a variety of concrete variables in situations where only limited standardization exists; develop timely and economical solutions accordingly.
• Interpret a variety of instructions furnished in written, oral, diagram and schedule form.
• Organize and present information and ideas clearly and concisely, in oral and written form.
• Handle moderate to high levels of stress and meet deadlines appropriate to the position.
• Have clarity of speech, hearing and writing which permits effective communication.

In evaluating candidates for this position, Dubuque County may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.

Physical Requirements

• Have sufficient vision which permits moderate to heavy production and review of a wide variety of materials both in electronic and hardcopy forms.
• Have sufficient manual dexterity to make handwritten notations and which permits effective use of a keyboard and mouse.
• Lift, carry, push, and pull up to 100 pounds.
• Stand, sit, climb, balance, stoop, kneel, squat, bend, twist, reach and crawl.

Work Environment

• Work is both indoors and outdoors. Work outdoors in different terrain and various weather conditions.
• Work flexible schedules and additional time as needed.
• Occasional risk of hazardous fumes/odors/toxic chemicals or bodily fluids/communicable diseases.

EOE / ADA Statement

Dubuque County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Dubuque County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.