LAE Dean’s Office & Department Assistant

Job Overview

Position Summary:

The College of Liberal Arts & Education (LAE) at the University of Wisconsin–Platteville is accepting applications for a highly organized and service-oriented Dean's Office and Department Assistant to provide administrative support to the Dean, Assistant Dean, and the academic programs of Social Sciences and the Master of Science in English Education (MSEE). This position serves as the College of LAE's primary point of contact, supporting communication, coordinating office operations, assisting with events and projects, maintaining records and digital resources, and working closely with faculty, staff, students, and campus partners.

The Dean's Office and Department Assistant also oversees the LAE front office, supervises student workers, supports faculty and staff searches, manages scheduling and academic materials for assigned units, and contributes to a welcoming, efficient, and student-centered environment.

This is a full-time, benefits-eligible position with an hourly wage of $20.50.

Key Job Responsibilities:

• Provide primary administrative assistance to the Dean and Assistant Dean of the College of LAE, including answering calls, welcoming visitors, and maintaining calendars.
• Serve as a primary point of contact for the department; coordinate flow of information among the Dean's office, College faculty and staff, other university personnel, and units including ITS, event services, the textbook center, financial services, human resources, and the UW-Platteville Foundation and Alumni Association.
• Assist with planning, promotion, and execution of College meetings and events, including College and Council meetings, LAE Faculty Forums, LAE Spring Awards, and others.
• Update directories, organizational charts, and signage for the College.
• Post updates to LAE social media channels.
• Manage the LAE front office including copier/printer, LAE conference room, office supplies, IT equipment, and serve as key coordinator for Gardner Hall.
• Monitor the department, unit or program budget and expenses, and may assist in the development of program budget and projections.
• Update and maintain SharePoint pages for Dean’s office, MSEE, and Social Sciences.
• Coordinate projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements.
• Supervise student workers.
• May provide operational guidance and training on day-to-day activities of student workers and program staff.
• Process contracts and additional payment forms for personnel and guest speakers.
• Coordinate and submit textbook orders for Social Sciences. Maintain records of discontinued books and digital or open source options.
• Interface with prospective students in Social Sciences and schedule meetings with prospective students and Faculty.
• Develop class schedules and update classrooms for SS and MSEE programs.
• Maintain and update records such as fact sheets, major/minor check sheets, office hours, ten-day enrollments, and workloads for SS and MSEE programs.
• Assist with onboarding of new staff in applicable units.
• Provide administrative support for faculty and staff searches.
• Process course evaluations for applicable units.

Required Qualifications:

• Associate’s degree
• At least two years of experience in office administration.
• Excellent oral and written communication skills.
• Willingness to develop proficiency with specialized university software programs necessary to perform the duties required for this position.
• Strong organizational skills and excellent attention to detail.
• Ability to work independently and confidentially with students, faculty, staff, administration, and external constituents.
• Ability to troubleshoot administrative and technical issues.
• Proficient in the Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience managing or updating social media platforms.

Why it is great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, offers associate, baccalaureate, and master’s degree programs in a broad spectrum of disciplines including: science, technology, engineering, and mathematics; criminal justice; education; business; agriculture; and liberal arts. The Platteville campus is located in Southwest Wisconsin's largest community, which has a rich history rooted in mining —particularly lead mining —dating back to the early 19th century. The region offers excellent school systems, high-quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville serves as a cultural and educational center for the Tri-State region of Illinois, Iowa, and Wisconsin.

Application deadline:

To ensure full consideration, applications must be received by December 22, 2025. Applications will be accepted until the position has been filled.

The following documents are required for applicant consideration:

• Letter of application addressing all required qualifications
• A current resume

Legal Notices and Important Information: 

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices.

The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.