Recruiting Administrative Assistant

Job Overview

In this role, you’ll work closely with our senior field recruiting team to ensure a professional, efficient, and welcoming experience for every applicant. If you thrive on communication, accuracy, and keeping things running smoothly behind the scenes, this is a great opportunity to grow your HR skillset and make a meaningful impact.

Join our dealership groups—Truck Country, Stoops, and McCoy Construction & Forestry—as a Recruiting Administrative Assistant and help us bring top talent into our growing organization.

What You’ll Do

• Process incoming applications from multiple channels (email, website, mail, etc.)
• Interact daily with prospective employees by phone, ensuring professionalism and a positive candidate experience
• Utilize strong knowledge of hiring procedures, policies, and current recruiting incentives
• Partner with managers to understand hiring needs and provide applicant updates
• Work closely with the Recruiting Manager on timely follow-ups and priority tasks
• Conduct confidential verification of applicant information, including MVRs and reference checks
• Assist with job ad placement and ensure management approval
• Create and maintain spreadsheets, reports, and other recruiting data
• Bring fresh ideas to improve recruiting processes and support team goals
• Support corporate and terminal leadership with a cooperative, positive approach
• Maintain accurate records and follow company policies and protocol
• Provide onsite support and assist with additional duties as assigned

What We’re Looking For

• Outstanding verbal and written communication skills
• Strong organizational and time-management abilities
• Accuracy in data, documentation, and reporting
• Excellent customer service and professional demeanor
• Ability to multitask, adapt to shifting priorities, and handle confidential information
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook
• Ability to work independently, problem-solve, and manage multiple details at once

Work Environment & Expectations

• Primarily an indoor office environment with low to moderate noise
• Ability to sit for extended periods and work in a fast-paced setting
• Strong concentration, communication, and data interpretation skills are essential
• Regular onsite attendance required

Truck Country® / Stoops Freightliner-Western Star is one of the largest Freightliner and Western Star dealership groups in the U.S. today, serving customers at locations in Illinois, Indiana, Iowa, Ohio, Michigan, and Wisconsin. For nearly 60 years, Truck Country/Stoops has offered new and used medium and heavy-duty trucks, expert service, an extensive parts inventory, and convenient financing options.