Director of Grants

Job Overview

SUMMARY
The Director of Grants oversees and manages all federal, state, and private grants to ensure proper implementation of
grant projects and ensure funds are allowable, allocable, and reasonable. Responsibilities include determining college
needs; identifying grant opportunities; writing grant proposals and editing applications; aligning initiatives with strategic
and/or operational priorities; overseeing the grant development process to align with grant related budgets; ensuring grant
activities and reporting requirements are met; collaborating with internal and external partners; developing and overseeing
assessment of grant activities; ensuring plans for sustainability are in place after grants end; and overseeing compliance
with grant related laws, rules, and regulations. The position will work with stakeholders across the College to oversee the
development and submission of multiple grant proposals per year. The Director of Grants will report to the Vice President
for Administrative Services and will work closely with leadership from various departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Manages the life cycle of grant processes, including support of proposal development, reporting and compliance
management, and preparing close-out paperwork. Responsible for all phases of grant development, evaluation,
and compliance, including prospect research, pre-award grant writing, the coordination of grant applications, and
post-award support for staff overseeing grant-funded projects. Will review, edit, and approve proposals written by
other college staff for submission. Actively seeks, identifies, and recognizes external opportunities that present
viable funding opportunities and share with leadership to gauge interest; promotes an understanding of the
professional benefits of obtaining external funding by identifying funding opportunities that best match College
priorities; makes final decision on proposal submission to ensure proposals are competitive, compliant with grant
guidelines, and are a positive reflection on the College.
• Lead and manage change within a small, rural educational institution, utilizing strategic plans, analytical skills,
research and writing techniques and strong oral communication skills. Responsible for overseeing effective use
of grant funds; duties include identifying, prioritizing, and assigning work to managers and teams; serving as a
point of contact and college grants program representative to address internal and external agency requests;
preparing, completing, and monitoring reports and documents. Works closely and collaboratively with various
college departments, especially Academics, Finance, Student Services, Human Resources, IT, Facilities, and
College Effectiveness to ensure grants are well-planned and well-communicated.
• Cultivates a collegial and team-oriented working environment, ensuring collaborative relationships, open lines of
communication, and an environment of the highest integrity. Works collaboratively with individual college
departments, grant managers, faculty, and staff to implement grants received; ensures adequate progress of
project activities and budget expenditures; reviews and assists in preparation of federal and state granting agency
reports, including performance reports, sustainability plans, tri-annuals, and compliance reports for all federal,
state and private grants ensuring all grant reports are completed with appropriate content, grammar, evaluation
criteria and accurate data (including Client Reporting) prior to submission to reporting agency. Informs executive
team and uses outcomes data to inform future institutional planning.
• Leads the grant modification process, including working with the Grant Accountant to identify needs for grant
modifications relative to grant-related budgets, expenditure levels, and activities/outcomes, ensuring compliance
with granting agency guidelines and scope, state and federal government rules and regulations, and college
policies.
• Leads and guides the development of external partnerships for grants as necessary including partnering with
other colleges for consortium grant opportunities.
• Oversee overall policies, practices and procedures related to all aspects of subrecipient monitoring and awards
management. Facilitate award management by proposing and implementing financial and administrative control
systems and tools. Oversee grant implementation activities on behalf of the college to mitigate risk and ensure
overall compliance with funder guidelines and college processes.
• Participate on appropriate college, community, and grant funded program advisory boards and attend statewide
grant meetings and Federal Funding Task Force meetings.
• Exemplifies a commitment to the college mission, vision and values. Comply with college policies, directives, and
work rules. Engages positively with colleagues, handles conflict directly and professionally, contributes to team
discussions, collaborates and helps colleagues, assumes the best from colleagues, provides and accepts
constructive feedback, follows through on commitments, and supports final decisions that are made.

TRAINING AND EXPERIENCE
• Bachelor’s required, Master’s degree strongly preferred in Communications, Business Administration, or related
field and 5 years of progressively responsible experiences in related area; or equivalent combination of education
and experience.
• Must have substantial documented success as a grant writer of competitive and complex grants from a variety of
funding agencies, preferably in higher education setting.
• Must have successful experience as a detail-oriented project manager for a variety of initiatives.

KNOWLEDGE
• Management principles and leadership in an academic setting;
• Program development and management principles and practices;
• Project management principles and strategies;
• Policy and procedure development practices;
• Financial accounting and budgeting principles;
• Applicable computer software and programs
• Grant management principles and practices;
• Funding agencies;
• Grant writing, research methods, and report writing techniques;
• Public relations principles;
• Applicable Federal, State, and Local laws, rules, and regulations.

SKILLS
• Conflict resolution and problem solving;
• Developing and writing grant proposals;
• Managing grant-funded and other projects;
• Project and budget management;
• Preparing operational reports;
• Gathering, analyzing, and summarizing information;
• Analyzing and implementing legislative compliance requirements;
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general
public, and others sufficient to exchange or convey information;
• Oversee grant implementation activities on behalf of the college to mitigate risk and ensure overall compliance
with funder guidelines and college processes;
• Ability to be proactive and devise innovative solutions to anticipated opportunities or complex problems.

PHYSICAL REQUIREMENTS
Positions in this class typically require reaching, standing, walking, fingering, grasping, feeling, talking, hearing,
seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or
constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves
sitting most of the time. Walking and standing are required only occasionally.

APPLICATIONS
Internal and External applicants complete and submit the online employment application at
www.swtc.edu/jobsatswtc.
For questions regarding the application process please email Human Resources at humanresources@swtc.edu or
608.822.2314.

SALARY RANGE
D62: $67,359 - $93,645

BENEFITS/SERVICES
Our comprehensive benefit package includes the following and much more:
• Health Insurance
• Dental Insurance
• Life Insurance
• Long-Term Disability
• Health Savings Account
• Health Club Access
• Wisconsin Retirement
System Contribution
• On-campus day care
(hourly rate charge)

SELECTION PROCESS
The Review Committee will screen applicants and contact them for an interview. Meeting the minimum qualifications
does not assure the candidate an interview. Final candidate’s employment offer will be subject to completion of a
criminal background check and pre-employment drug screening.
Southwest Tech does not discriminate on the basis of race, color, national origin, sex, disability, age, gender identity,
religion or sexual orientation in its programs and activities. The Equal Opportunity/Affirmative Action Officer has been
designated to handle inquiries regarding non-discrimination policies. Call 800-362-3322, Ext. 2315 (TDD: 608-822-
2072) or write Southwest Tech, 1800 Bronson Blvd., Fennimore, WI 53809