Business Office Assistant

Job Overview

Job Opening: Business Office Assistant

Divine Word College is seeking a detail-oriented, dependable, and highly organized Business Office Assistant to join our Business Office team. This full-time, non-exempt position plays an essential role in supporting the financial, payroll, and administrative operations of the College. The successful candidate will uphold confidentiality, accuracy, and professionalism while contributing to the smooth functioning of our campus community.

Key Responsibilities

The Business Office Assistant supports the Controller and is responsible for a wide range of accounting and administrative duties, including:

Accounting & Financial Duties

• Process accounting transactions in accordance with college policies and accepted accounting practices.
• Set up new vendors, verify and process accounts payable, issue payments, and post transactions.
• Manage student billing, accounts receivable, cash receipts, bank deposits, and monthly reconciliations.
• Process internal and external invoices and maintain accurate accounts receivable records.
• Prepare documentation and work papers for the annual audit.

Payroll & Employee Support

• Process payroll and submit data by required deadlines.
• Handle tax transfers, wage reconciliations, garnishments, and similar payroll-related transactions.
• Set up new employees in the payroll system and train them on timekeeping procedures.
• Maintain personnel records and track FMLA, vacation/PTO, and flex spending accounts.
• Prepare and submit monthly reimbursements and required wage documentation to the Province.

Administrative & Office Support

• Provide receptionist coverage as needed.
• Manage Business Office mail and support general office operations.
• Prepare cash receipts, count petty cash boxes, and assist with daily office functions.
• Assist community members and perform other duties as assigned by the Controller.

Qualifications

• High school diploma required; associate degree or some college in accounting or business preferred.
• Accounting or bookkeeping experience required.
• Strong attention to detail, accuracy, and organizational skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel) and computerized accounting systems.
• Ability to operate standard office equipment.
• Ability to lift up to 25 pounds.

Benefits

Divine Word College offers a comprehensive benefits package, including:

• Health and dental insurance through Blue Cross Blue Shield of Iowa, with multiple plan options
• Health Savings Account (HSA) option with HDHP plan
• 403(b) retirement plan through TIAA with employer match up to 6% of base salary
• Life insurance and long-term disability insurance
• 9 paid holidays, generous vacation accrual, and 6 PTO/personal days per year
• Flexible Spending Accounts (medical and dependent care)
• Tuition exchange programs through CIC-TEP and CCCTE for employees and eligible family members
• Complimentary daily meal in the College dining room

Working Conditions & Salary

• Work is performed in a standard office environment.
• Limited physical risks and moderate physical effort.
• Salary range: $50,000–$55,000

How to Apply

Interested applicants should submit a resume, cover letter, and three references to:

Steven Winger Vice President for Operations Email: swinger@dwci.edu

Divine Word College is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, age, or any other characteristic protected by law.