Finance & Procurement Coordinator

Job Overview

Manages the College’s procurement processes and performs key general accounting functions. This role promotes sound stewardship of College resources by overseeing vendor management, competitive bidding, and purchasing policies, while supporting accurate financial records through reconciliations, fixed asset accounting, and general ledger activities.

Procurement & Vendor Management
Serve as the primary point of contact for College procurement activities, ensuring compliance with internal policies and budgetary constraints.

Lead and manage the competitive procurement process including requests for proposals and quotations, proposal evaluation, vendor selection recommendations, and contract documentation.

Maintain the College’s vendor database by establishing new vendors, updating vendor records, and ensuring required documentation is complete and current.

General Accounting & Financial Operations
Prepare and record journal entries, budget transfers, accruals, and other accounting adjustments to support accurate and timely month-end and year-end financial close processes.

Prepare timely and accurate account reconciliations, including monthly bank reconciliations, investigate and resolve discrepancies, and ensure the accuracy and integrity of financial records.

Partner with the financial aid/finance office to reconcile disbursed financial aid against general ledger accounts, ensuring strict adherence to regulatory and institutional guidelines.

Prepare and post monthly journal entries to the General Ledger, ensuring an efficient, accurate, and timely month-end closing process.

Assist in the year-end close of accounting records and prepare required financial workpapers for the annual audit.

EDUCATION AND EXPERIENCE REQUIREMENTS:
Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field (or equivalent blended experience in bookkeeping and purchasing) preferred. 3–5 years of experience handling a mix of purchasing/procurement duties and accounting functions and experience in
an educational setting is highly preferred.

CERTIFICATIONS AND LICENSES:
Must possess a valid driver’s license.

Position may be placed at our Peosta or Calmar Campuses.