Purchasing Specialist

Job Overview

Summary 

This position ensures the day-to-day purchasing process runs smoothly by monitoring stock levels, interacting and working with vendors, preparing purchase orders, tracking deliveries and maintaining accurate purchasing records to ensure the timely and cost-effective purchase of parts inventory. 

​​Role and Responsibilities​ 

• Monitor stock levels using the company’s inventory management system and other inventory tools. 

• Review superseded and discontinued part numbers regularly to help maintain accurate inventory records. 

• Coordinate the monthly upload of vendor price files to the operating system. 

• Create, issue and manage purchase orders. 

• Track orders and follow-up to support timely delivery. 

• Communicate with suppliers to resolve discrepancies, delays and damaged shipments. 

• Initiate store-to-store transfers as requested. 

• Coordinate inventory returns and ensures vendors process timely adjustments. 

• Support Accounts Payable by matching invoices with purchase orders and packing lists. 

• Provide backup to Accounting for inventory receipt processing. 

• Additional duties may be assigned as needed. 

​​Qualifications and Education Requirements​ 

• Knowledge of procurement processes and inventory management 

• Proficient in MS Office and Excel. 

• Essential to have strong analytical skills and be able to effectively communicate findings.  

• Able to approach problems objectively and work logically to find a solution. 

• Proficient in prioritizing and managing multiple tasks. 

• High school diploma or bachelor’s degree in business, supply chain or related field preferred. 

• Experience in purchasing, inventory or administrative support roles are beneficial.