Office Manager IBEW Local 704

Job Overview

IBEW Local 704 is seeking a highly organized and detail-oriented Office Manager to oversee the daily administrative and financial operations of our union office. This position plays a key role in maintaining accurate financial records, supporting membership administration, and smooth operation of the office.

The ideal candidate will have strong experience with QuickBooks, Excel, and database management, along with the ability to work independently and manage multiple responsibilities.

Hours 8:30-4:30 Monday-Friday.  Excellent Pay with benefits

Key Responsibilities

• Manage bookkeeping functions using QuickBooks, including posting payments, issuing checks, and reconciling bank statements
• Prepare monthly financial reports for leadership and quarterly reports for the audit committee
• Process weekly payroll and maintain payroll records and deductions
• Track expenses, reconcile credit card statements, and maintain financial spreadsheets
• Assist with preparation of annual budgets, year-end reports, audits, and tax filings
• Prepare required financial reports for the Department of Labor and other regulatory agencies
• Maintain and update membership records in the union database
• Track dues payments and reconciling reports from employers
• Process new member records and prepare membership materials
• Maintain membership reports and assist with internal reporting needs
• Support Executive Board meetings and union elections
• Manage office correspondence, mail, and general communications (including phone calls)
• Maintain records, filing systems, and internal documentation
• Order office supplies and coordinate office maintenance needs
• Assist staff with administrative and database projects as needed

Qualifications

• Experience with QuickBooks
• Strong proficiency in Microsoft Excel and Microsoft Office
• Experience with database management or membership systems
• Bookkeeping or accounting experience preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and work independently

Serious applicants only. We will train the right applicant if we feel you are a good fit, even if you do not meet all the qualifications.

Please Email your resume to zach@ibew704.com or officemanager@ibew704.com