Project Coordinator ( GrowSpan Division)

Job Overview

Summary:  The person in this position reports to the Senior Project Manager, and is responsible planning, organizing and coordinating activities of the greenhouse line.

Tasks & Responsibilities:

1. Assist the senior project manager and project managers in managing and coordinating the schedules for the crews or subcontractors for the greenhouse lines.
2. Create and maintain projects in construction management software.
3. Work with project managers to drive projected timelines.
4. Prepare contracts for subcontractors for the greenhouse lines.
5. Assist with booking equipment needed for each job and book equipment for the crews or subcontractors.
6. Assist with customer service calls as needed.
7. Assist project managers with responsibilities that may include the following:
8. Keep in touch with customers
9. Review and confirm any details on the orders
10. Make sure order is correct before it gets shipped out
11. Manage and coordinate schedules for repairs or rework.
12. On a daily basis move the orders through the system, assist in assigning orders to Project Managers if needed.
13. Scheduling shipping and installation of all greenhouse orders.
14. Monitor orders on shipping schedule to ensure release is timely prior to ship date.
15. Be involved in team meetings to discuss shipping schedules at least two times a week.
16. Assist the office clerk with any other tasks and fill in as a back up in different areas.
17. Create or review reports for that department
18. Adhere to all safety company rules and OSHA regulations.
19. Any other tasks as assigned by manager.

Knowledges, Skills, & Abilities: 

• Microsoft Office experience required.
• Knowledge of corporate policies and procedures related to human resources management
• Knowledge of corporate policies and procedures related to the hiring of private contractors
• Knowledge of building codes and restrictions
• Knowledge of construction requirements and techniques
• Knowledge of safety policies and regulations
• Ability to read and follow complex instructions and read blueprints and schematics
• Ability to define and solve specific customer problems associated with installation
• Ability to manage multiple, complex activities 

Education Requirements:

• Associates Degree in Business or another related field preferred.
• Two years of experience in the construction field preferred.

Language Skills:

Ability to read and interpret documents such as safety rules, operating and procedure manuals.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Physical Demands:

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Lifting may be up to 25lbs. Extended sitting, hands to fingers to reach, grasp, walking, hearing, seeing. 

Work Environment: 

 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily an office position but when on a job site will need to work outdoors in all weather conditions.  Noise level would be low in an office environment but on a work site or other areas on campus could be moderate level.