Grants Coordinator

Job Overview

Reports to: Director of Impact

Status: Full-time Exempt Employee

FLSA: Exempt

Benefits: Health Insurance, Dental and Vision Insurance, Life Insurance, 403b Plan, Paid Time Off, Parking
*Relocation expenses not provided

OVERVIEW
This position supports the Community Foundation’s mission in creating high-impact opportunities for non-profit organizations in the regions we serve. (Please note: This is not a grant writing position.) The grantmaking coordinator performs a variety of duties requiring independent analysis, judgment and knowledge of organization and departmental functions. They maintain records, build applications, prepare grant cycle paperwork, process competitive grants and follow-ups and correspond to all grant cycle inquires. The grantmaking coordinator will have the opportunity to work on various department wide projects based on interest, skills and availability. Passion for education and a commitment to equity—our core values—is essential for a successful candidate.

As a mission-driven organization, Community Foundation staff are primarily motivated by the work we do and the culture we offer. Our work culture inspires positive community-wide change, idea sharing, and a collaborative work environment. Our team is highly collaborative - everyone pitches in, and everyone shares in the success of the organization. Each staff member is a fervent and an effective ambassador for the organization.

DUTIES AND RESPONSIBILITIES

Grant Application Development & Processing

• Build and manage applications using a cloud-based grant management system
• Process payments using a cloud-based finance management system
• Check applications for completion and work with nonprofit organizations to ensure applications are complete and ready for review
• Seeing grants through their entire lifecycle—from application development through reporting
• Review grant reports and advise nonprofits on how to complete reporting requirements
• Process grant payments and ensure appropriate expenditure of funding designated for grants
• Create or update precise processes for grants and grant payments
• Support Director of Impact to continually assess and improve the grant-making models and related procedures and systems; suggest improvements to grant policies, procedures and systems
• Work with finance and affiliates to process and submit grant reports to various counties
• Data entry of incoming grants to grants management system

Customer Service

• Correspond with nonprofits, donors, and others on grant-related issues by advising, answering questions, and responding to phone calls and inquiries
• Cooperate with Community Foundation affiliates, donors and local businesses regarding their grant processes
• Advise grant applicants and reviewers on how to utilize the grants software and guide them through the processes as necessary; help them overcome any obstacles and work to resolve issues that arise
• Provide general customer-service to those contacting the Community Foundation for support or guidance

Other Duties

• Educate and train nonprofits in utilizing grant system through written communications, telephone calls, video conferences, webinars and occasionally in-person presentations
• Support Communications team to promote grant opportunities
• Other duties as assigned

DESIRED QUALIFICATIONS:

A strong candidate who is a dedicated individual who has a passion for working with partners and building grant systems. Expected skills include:

• Strong ability to problem solve and communicate effectively—both internally and externally
• Strong competency in Microsoft 365 and the entire Microsoft Suite
• Ability to provide excellent customer service in a friendly manner
• Leadership skills and a positive attitude toward working with community partners and coworkers
• Strong oral and written communication skills
• Team player
• Excellent organizational skills and attention to detail
• Balancing multiple tasks and prioritizing
• Commitment to equity and working to help everyone the Community Foundation serves, regardless of race or ethnicity, gender, religion, sexual identity or orientation, immigration status, disability, or other personal identities.

SUPERVISORY: None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must regularly sit and talk or listen. The employee is frequently required to use hand to finger, handle or feel. The employee must occasionally stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision.

The Employer is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the Employer.

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. This job description is general and may evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different and/or additional duties or responsibilities.

TO APPLY:

Send your resume to office@dbqfoundation.org