Expeditor/Order Entry

Job Overview

SUMMARY

The Expediter is responsible for assisting in the placement, tracking and expediting of orders with vendors and suppliers. The Expediter monitors the orders to be sure that the materials are delivered in the specified amount of time.  Assists in organizing and maintaining inventories while monitoring suppliers ensuring that they deliver materials as they are needed.

Essential Duties and Responsibilities

• Maintain a record of the outstanding purchase orders and contact vendors through telephone calls, by email and in person.
• Review and input daily sheets and advises Order Management Specialist and Supervisor of possible purchase order needs.
• Awareness of early warning sheets and movement of orders if needed to meet requirements.
• Place sales order under the direction of the Order Management Specialist.
• Monitor sales orders to ensure that they are delivered in the specified amount of time.
• Generate a list of purchase orders are past due and follow up with the Green Industrial Supply suppliers for sufficient tracking, backorder information and/or proof-of deliveries.
• Maintain contact with the shipping companies to prevent delays in shipment.
• Daily data entry of supplier purchase order confirmations, ship dates and backorders.
• Ensure that the purchase order information matches the shipment.
• Follow up with Green Industrial Supply suppliers on a continual basis to ensure all required documents are submitted and complete.
• Perform other duties as assigned.
• Regular and reliable attendance is required for this position.

QUALIFICATIONS

Required

• A high school degree or equivalent combination of education and experience.
• Ability to prioritize, organize, multi-task, problem solve and meet deadlines.
• Ability to communicate effectively verbally, orally and in writing.
• Proficient PC skills using MS Word, Excel, and Outlook.
• Ability to work independently and as a part of a team.
• Capable of assimilating and understanding large amounts of data.

Preferred

• An Associate’s degree
• 3 or more years of computer or customer service work experience
• Previous experience with import/export procedures, scheduling, purchasing, order fulfillment, or material planning is preferred.