JOB POSTING IS EXPIRED
Administrative Assistant (Receptionist)

Job Overview

Position Summary
The Receptionist is responsible for providing office services by implementing administrative systems, procedures, and policies and monitoring administrative projects.

Key Responsibilities
ΓÇó Answer telephones and transfer to an appropriate staff member
ΓÇó Meet and greet clients and visitors
ΓÇó Create and modify documents using Microsoft Office
ΓÇó Prepare and fax Certificates of Insurance
ΓÇó Perform Close Day functions
ΓÇó Prepare and organize policies for clients
ΓÇó Run motor vehicle records and send to insurance companies for approval
ΓÇó Prepare marketing files by creating renewal questionnaires and requesting loss runs
ΓÇó Prepare and send out cancellations for owner operator policies
ΓÇó Process all incoming and outgoing mail
ΓÇó Prepare auto identification cards
ΓÇó Notify accounting department of incoming UPS/Fed Ex/Office Supply packages
ΓÇó Prepare and distribute electronic mail and electronic faxes on a daily basis
ΓÇó Support staff in assigned project-based work
ΓÇó Update and create contacts in Microsoft Outlook
ΓÇó Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, scanning, and filing

Skills/Qualifications
Associate' degree or applicable job experience
1-3 years experience in administrative or related field
Candidate must have a minimum speed of 60 WPM
Must have strong Verbal and Written Communication Skills, Organization Skills, Reporting Skills, Microsoft Office Skills, & Analytical and Problem-Solving Skills
Ability to work in a fast-paced environment while adapting to changing deadlines and priorities
Must be able to work independently, prioritize work, and handle assignments with success and accuracy

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
The employee must occasionally exert up to up to 25 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. This position requires in-office presence with minimized potential for hybrid working options (dependent upon staffing levels and other business necessities), involves sitting most of the time, but may involve walking or standing for brief periods of time.