JOB POSTING IS EXPIRED
Accounts Payable Clerk

Job Overview

Loras College is an equal opportunity employer committed to creating an educational and work environment that is inclusive, rich in diversity, and supportive of all students, faculty and staff. Individuals from diverse racial, ethnic, and cultural backgrounds, women, veterans, and persons with disabilities are strongly encouraged to apply.

POSITION SUMMARY

Oversight of accounts payable, purchasing, and budgeting assistance for Loras College within the Business Office.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Oversee the performance of the accounts payable function for Loras College, including:
  • Management of the College's Purchasing Card program.
    • Add/edit users
    • Training new users on use, policies, etc.
    • Review charges for proper coding and business purpose
    • Monitor purchases for Sales Tax charges
    • Develop vendor relationships and pay invoices that can be paid via credit card.
    • Monthly report processing
    • Submit purchases via Purchasing Card for those departments that don't have a card
    • Provides communication to Campus Community on regular basis regarding Purchasing Card and other timing related needs
  • Check requisitions
    • Compiles information and data to prepare Check Requisitions Forms for the procurement of supplies, services and equipment for the College related to the Business Office
    • Reconciles and processes all utility bills for payment
    • Verifies information and specifications submitted on requisition forms for the purchase of supplies, services and equipment by various Loras Departments
    • Reconciles invoices received with Check Requisition Forms and compares with approved budget amount by also verifying proper budget account numbers
    • Responsible for maintenance of vendor files including processing of W-9's
  • Sales Tax monitoring
    • Reviews all charges for related sales tax
    • Maintains copies of state sales tax exemptions
  • Management of vendor ordering accounts (Amazon, Sam's Club, Staples, etc.)
  • Reconciles ARAMARK accounting
  • Perform weekly check runs
  • Process annually 1099 reporting and make sure 1099's are on file as necessary
• Assists in the preparation of appropriate work papers needed for annual external audit.
• First backup for the cashier window.
• Maintains daily balancing of the cash drawer.
• Supports the mission and vision of the College and respects the College's Catholic tradition.
• Performs related duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

Accountability - Ability to accept responsibility and account for his/her actions.

Accuracy - Submitted work is complete and without errors.

Autonomy - Ability to work independently with minimal supervision.

Business Acumen - Ability to grasp and understand business concepts and issues.

Communication, Oral - Ability to communicate effectively with others using the spoken word.

Communication, Written - Ability to communicate in writing clearly and concisely.

Decision Making - Ability to make critical decisions while following College procedures.

Ethical Decision Making - Ability to demonstrate conduct conforming to a set of values and accepted standards.

Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.

Project Management - Ability to organize and direct a project to completion.

Working Under Pressure - Ability to complete assigned tasks under stressful situations.

Mission and Vision of the College - Demonstrates a commitment to the Mission and Vision of Loras College.

Education: High School Graduate or General Education Degree (GED) required. Associates or Bachelor's degree in Accounting or Business-related field preferred.

Experience: Minimum of two years of general office experience which includes work with Microsoft office software and accounting duties. Prior experience with Datatel/Colleague is desirable.

SKILLS & ABILITIES

Other Requirements: Some knowledge of the principles and practices of clerical accounting work. Ability to classify accounting transactions, maintain and reconcile accounts and prepare reports. Ability to establish and maintain effective working relationships with other employees, students, vendors, and the general public. Ability to use discretion and to keep confidential all matters relating to the College and its employees. Knowledge of related computer applications.

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

APPLICATION PROCEDURE. Applicants must go to: http://loras.applicantpool.com to apply. Please upload: your letter of application and resume. The finalist will need to pass a background check before receiving a written employment offer.