Administrative Assistant

Job Overview

The Receptionist is responsible for providing office services by implementing administrative systems, procedures, and policies and monitoring organizational projects.

• Answer telephones and transfer to an appropriate staff member
• Meet and greet clients and visitors
• Create and modify documents using Microsoft Office
• Prepare and fax Certificates of Insurance.
• Perform Close Day functions
• Prepare and organize policies for clients.
• Run motor vehicle records and send them to insurance companies for approval
• Prepare marketing files by creating renewal questionnaires and requesting loss runs.
• Prepare and send out cancellations for owner-operator policies
• Process all incoming and outgoing mail
• Prepare auto identification cards.
• Notify the accounting department of incoming UPS/Fed Ex/Office Supply packages
• Prepare and distribute electronic mail and electronic faxes daily
• Support staff in assigned project-based work
• Update and create contacts in Microsoft Outlook

Perform general clerical duties including but are not limited to: photocopying, faxing, mailing, scanning, and filing.

Requirements

•  Associate’s degree or applicable job experience
• 1-3 years experience in administrative or relate
• Candidate must have a minimum speed of 60 WPM.
• Must have strong Verbal and Written Communication Skills, Organization Skills, Reporting Skills, Microsoft Office Skills, & Analytical and Problem.-Solving Skills
• Ability to work in a fast-paced environment while adapting to changing deadlines and priorities
• Must be able to work independently, prioritize work, and handle assignments with success and accuracy