Accounts Payable Clerk

Job Overview

Accounts Payable Clerk

Employment Type: Full Time

Supervisor: Office Manager

Location: Store Support Center

Job Description

Responsibilities include preparing invoices for payment in a timely manner using general accounting practices within our payable system. Enter payables and credits, verify amount, vendor, code and location. Administrative duties include providing a wide variety of advanced clerical, administrative support to Office Manager and Buyers. Work is sometimes complex and confidential.

Qualifications

• High school diploma or GED
• Minimum of 6-12 months of related duties

Key Responsibilities

• Prepare and process all invoices with accuracy within full compliance of company policies and procedures
• Review, verify, and process credits on a timely basis
• Review invoices and credits for accuracy and research and follow up with buyers, store associates, and vendors when discrepancies occur
• Process payments by discount due date to maximize savings for the company
• Match up invoices to receiving audits and reconcile statements
• Work with other departments at all levels of the organization to assist in resolving AP issues and improving work efficiencies
• Perform other tasks and various administrative tasks as needed or assigned by management

Required Knowledge, Skills, and Abilities

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Experience with M-Files and AS400 a plus but not required
• Familiar with accounts payable, and basic bookkeeping and accounting principles
• Ability to calculate figures and amounts such as discounts, percentages, and volume
• Proficient in Word, Excel, Outlook and Power Point, as well as knowledge of spreadsheets and database software
• Ability to use a calculator and do 10-key data entry to input financial or number-based information
• Strong written and verbal communication skills
• High degree of self-motivation
• Excellent attention to detail and able to meet deadlines with accuracy
• Excellent organizational skills with the ability to plan, prioritize and organize a diversified workload with multiple priorities
• Ability to work well under pressure and flexible to perform duties as volume deems necessary
• Ability to identify, analyze and solve complex problems
• Exhibit a high level of integrity and business ethics

Physical Demands

Frequent physical demands include sitting, standing, walking, dexterity, and light grasping. Occasional physical demands include lifting up to 25 lbs., bending, stooping, reaching, kneeling, squatting, climbing stairs and firmly grasping. The employee is required to accept incoming calls and must be able to hear and speak. Specific vision abilities required by this job include vision adequate for the incumbent to perform the responsibilities and functions of the job efficiently. The associate must have the manual dexterity to manually operate and use a computer and other basic office equipment.

Work Environment and Working Conditions

This position will be performed inside a climate-controlled office facility. The noise level is low to medium and typical of an office environment. Potential hazards include electrical hazards. Atmospheric conditions are typical of an office environment and may include exposure to odors and dust.

Benefits

Part-Time and Full-Time Eligible:

• Competitive match on 401k
• PTO
• Holiday
• Birthday off – with pay
• Associate discount and many other benefits

Full-Time Also Eligible:

• Health insurance
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Short-term and long-term disability

Company Culture and Values

At Theisen’s, our company culture is built on a foundation of respect, collaboration, and service to our communities. We believe in putting Customer First, working together as One Connected Team, and always finding ways to Give Back. These three pillars guide how we approach our work and interact with each other every day.

We are committed to fostering an inclusive and supportive environment where every associate is valued and encouraged to grow. At Theisen’s, we strive to make a positive impact on our customers, our communities, and each other, creating a workplace where hard work, dedication, and innovation are celebrated.

Theisen’s is proud to be an Equal Opportunity Employer. We do not discriminate against any associate or applicant for employment based on race, color, sex (including pregnancy), age, national origin, religion, sexual orientation, gender identity, disability, status as a veteran, or any other federal, state, or local protected class.