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Executive Assistant to the Vice President of Student Services

Northeast Iowa Community College

1 Positions

ID: 61232

Posted On 02/04/2025

Job Overview

JOB PURPOSE/GOAL:  To provide high-level administrative support to the Vice President of Student Services, acting as a key liaison between the VPSS office and various campus departments, external partners, and the student body. Ensure efficient operations of the VPSS office, manage projects, handle sensitive inquiries, and represent the Student Services Division.

EDUCATION AND EXPERIENCE REQUIREMENTS:
●       Bachelor’s degree in business administration, education, or related field preferred.
●       At least two years proven experience as an executive assistant or in similar roles, preferably within an educational environment.
●       Proven ability to develop processes and manage processes.
●       Excellent organizational skills, with the ability to manage multiple priorities and deadlines effectively.
●       Strong written and verbal communication skills, with attention to detail and professionalism.
●       Proficiency in Microsoft Office or Google Suite, project management software, ZOOM or similar software.
●       A passion for supporting student success and a commitment to fostering an inclusive and diverse community.
ESSENTIAL TASKS:
The tasks listed below are those that represent the majority of the time spent working in this class.  Management may assign additional tasks related to the type of work of the class as necessary.
 
Communication and Information Preparation:
●       Prepare high-quality, confidential documents, presentations, and reports as requested by the VPSS. Draft, edit, and manage correspondence (including social media posts) to ensure clarity and professionalism on behalf of the VP.
●       Compile detailed research and background information on priority issues and projects to support informed decision-making by the VP.
●       Assist in the planning and execution of events, meetings, and conferences, providing logistical support as needed. Prepare agendas, take meeting minutes, and follow up on action items as needed.

●       Establish and maintain reporting and tracking of deliverables and action items. Organize and maintain electronic and physical file systems ensuring efficient document retrieval.

Administrative Responsibilities:
●       Act as a liaison between the VPSS and various stakeholders, including faculty, staff, students, senior leadership, and community partners.
●       Assist the VPSS in carrying out financial and Human Resources related duties.
●       Maintain effective and efficient flow of information through calendars, notes, phone calls, memos, social media, e-mail, and correspondence.
●       Coordinate logistics, including travel arrangements and meeting coordination for the VPSS, ensuring efficiency and cost-effectiveness.
Project Management:
●       Organize and manage special projects and initiatives as directed within the Division of Student Services, ensuring timely completion and adherence to goals.
●       Develop and track project timelines, budgets, and deliverables, keeping stakeholders informed of progress and outcomes.
●       Utilize project management tools and software to organize workflow and ensure accountability across teams.
●       Collaborate with other departments and divisions to support interdepartmental initiatives and foster a culture of teamwork.
●       Ensure compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices.
●       May be asked to lead or co-lead an interdepartmental team to complete an assigned project on time, to specifications, and with accuracy and efficiency.
●       Outline the tasks involved in the project and the responsible parties accordingly.
 
General
●       Serve on college and state-wide committees as assigned.

Primary Contact

1725894511594

Nancy Creery

, Human Resources

Phone

Phone

Phone

Fax

creeryn@nicc.edu

Email

True

True

True

Job Details

Categories

Education

Location

Peosta, IA

Job Type

Employee

Full/Part

Full Time

Pay/Salary

$43,888.00

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Retirement Plan
Paid Vacation
Paid Sick Leave
Paid Holidays
Tuition Reimbursement

Qualifications

Education

Bachelors

Experience

1-2 Years

Company ID

1180

Job REQ #

# Positions

1

Start Date

20250204

End Date

20250320

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Northeast Iowa Community College

About the Company

Northeast Iowa Community College (NICC) serves the transfer, career and technical education needs of our region’s residents, businesses and industries in a district area that encompasses eight counties and approximately 5,000 sq. miles. More than 28,400 students enroll in Business and Community Solutions courses and academic certificate, diploma and degree programs every year. NICC offers associate’s degrees and general education courses that readily transfer to four-year colleges and universities, and state-of-the-art technology and lab areas that prepare students for high demand careers.

The College has two primary campuses in Peosta and Calmar, and seven service locations in Cresco, Dubuque, Manchester, New Hampton, Oelwein and Waukon, that offer convenient amenities, services, educational resources and computer labs for students.

As one of northeast Iowa’s largest employers, the College employs 680 faculty and staff members, and the average tenure of all part-time and full-time faculty is 12 years.

At Northeast Iowa Community College, we believe that diversity and inclusion are essential pillars of academic excellence and community empowerment. We are committed to cultivating an environment where individuals from all walks of life feel respected, valued, and empowered to succeed.

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