Office Coordinator

Job Overview

OFFICE COORDINATOR

DIRECT HIRE: $37K-$42K/YEAR

LOCATION: DUBUQUE, IA

Principle Responsibilities: Office Coordinator is primarily responsible for bookkeeping/financials, payroll & benefits, and administrative and other office tasks as assigned. This position reports to the Director of Strategic Resources.

Principle responsibilities will include, but are not be limited to:

Bookkeeping/Financials

• Accounts Receivables

• Accounts Payables

• Bank Deposits

• Monthly Reconciliations

• Assist with budget projections and tracking income & expenses

• Grant expenditure reports & reimbursements

• Year end documents and reporting including annual gambling/sales tax, retirement plan & testing, W-2s, 1099s, and 990

Payroll & Benefits

• Lead administration and tracking of all employee benefits

• Maintain personnel files, including QuickBooks, and work with partners at as needed

• Timesheets, PTO tracking, and mileage forms

• Back up for bi-weekly payroll, including retirement deferrals, as needed

• Employee benefits enrollment, tracking, and terminations

Administrative

• General daily office tasks, such as filing and mail pick up and disbursement

• Ordering and storage of maintenance & office supplies

• Travel & meeting logistics

• Maintain office equipment, inventory new equipment, and track all assets

• Storage and disposal of documents including HR and grants documents

• Understand & assist with partner agreements, lease agreements, MOUs, and insurance certificates

• Building and grounds oversight, including working with service providers as needed

• Prepare necessary materials for board meetings, attend scheduled meetings, and take notes

Qualifications: Experience in an education-focused nonprofit. This person must possess accounting and organizational skills. Must demonstrate an ability to communicate effectively with diverse populations. Must have experience working with students and families and thrive in a fast-paced work environment.  Strong interpersonal, oral, and written communication skills are required.

 Requirements and Reporting

• Identify with and share the mission, vision, and goals of the organization in a constructive manner

• Participate in all staff and team meetings, as well as approved professional development

• Assist with site staff and parent orientations, communications, and trainings as needed

• Utilize project management systems that are necessary

• Assist with special events and fundraisers as needed

• Follow employee policy handbook requirements

• Contribute to a welcoming/inclusive/engaging/solutions-oriented and strength-based environment.

Please email resume to nikki@careerpros.com

Sedona Staffing Services is an Equal Opportunity Employer