Office Assistant

Job Overview

• Answer and direct phone calls in a professional manner
• Greet and assist visitors
• Maintain organized filing systems (physical and digital)
• Schedule appointments and meetings
• Handle incoming/outgoing mail and deliveries
• Order and maintain office supplies
• Data entry and document preparation
• Assist with special projects and support other staff as needed

• High School diploma or equivalent required
• Previous administrative experience preferred
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to multitask and manage time effectively
• QuickBooks experience (payables/receivables)
• Clean criminal background

• Ability to sit or stand for extended periods of time
• Ability to lift up to 25 pounds occasionally (e.g., boxes of paper, office supplies)
• Manual dexterity to operate office equipment (e.g., keyboard, copier, scanner)
• Visual acuity to read and prepare reports, spreadsheets, and other documents
• Clear speech and hearing for phone and in-person communication