OFFICE CLERK

Job Overview

The Office Clerk provides administrative and clerical support to the Design and Construction team. This role ensures smooth office operations, assists with scheduling, record-keeping, and documentation, and supports the team in daily operational needs.

Essential Duties and Responsibilities

• Work with equipment providers to secure preferred rental rates and ensure all equipment needs are met.

• Reserve equipment for crews as required for each job.

• Assist with scheduling and coordinating travel arrangements for crews and construction managers, including flights, hotels, rental cars, equipment, trash disposal, on-site restroom facilities, and other job-related necessities.

• Assist in creating and managing team expense reports, including collecting receipts and invoices and applying them to the correct expense report.

• Maintain and update departmental spreadsheets.

• Enter reorders, credit memos, and other items pertinent to the department.

• Track PM notes in the Epicor system.

• Ensure proper documentation is accurate and uploaded in computer systems, including Epicor or other project management software.

• Follow up on any past-due items as necessary.

• Perform other tasks or responsibilities as assigned by the Design and Construction Manager.

Qualifications

• Knowledge of basic construction and OSHA safety procedures.

• Effective oral and written communication skills.

• Exceptional customer service skills.

• Proficient in inputting, updating, and extracting information from computer systems.

• Ability to research problems and implement solutions.

• Skilled in data entry and retrieval.

• Strong record-keeping and organizational skills.

• Intermediate to advanced proficiency in MS Office Suite.

• Ability to maintain confidentiality of company information and documents.

• Strong mathematical skills.

• Excellent attention to detail.

• High School Diploma or equivalent; college education preferred.

• Ability to read, analyze, and interpret general business reports.

• Ability to write reports, business correspondence, and procedure manuals.

• Ability to effectively present information and respond to questions from managers, clients, customers, and the general public.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.