Payroll Office Manager

Job Overview

1. Manage payroll processing, including wages, deductions, tax withholdings, and direct deposits.
2. Oversee payroll tax filings, quarterly reports, year-end reporting, and W-2 preparation.
3. Supervise office staff, coordinate schedules, and provide training and performance feedback.
4. Maintain confidential employee and client records.
5. Reconcile payroll accounts and investigate discrepancies.
6. Ensure compliance with federal, state, and local payroll tax requirements.
7. Respond to client and employee questions about payroll, taxes, and payments.
8. Maintain office procedures, documentation, and administrative workflows.
9. Coordinate with accounting staff, management, and external agencies as needed.

1. Experience in payroll administration, bookkeeping, accounting, or office management.
2. Knowledge of payroll taxes and employment regulations.
3. Strong organizational, communication, and problem-solving skills.
4. Proficiency with payroll software, spreadsheets, and accounting systems.
5. Ability to manage confidential financial information and supervise staff.